Executive Assistant Business Partner I

About the Role

Platform Engineering is looking for an Executive Assistant Business Partner to provide complex executive support to the organization's leaders based in India. This role will provide high-level administrative and program support across various technical teams. Knowledge of the complexities of technical teams are essential to the success of this role.The team is looking for a dynamic EABP who is always willing to learn and fully immerse themselves within the team. The ideal candidate is someone who is willing to go beyond the day-to-day responsibilities of an Executive Assistant and demonstrate the ability to contribute to a complex team as a Business Partner - attending meetings, taking notes, planning events, while also collaborating with a complex team of EABPs, Program Managers, Product Managers, Data Scientists, Engineers, and other stakeholders across the company.

What the Candidate Will Need / Bonus Points - What the Candidate Will Do -

• Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
• Help ensure leader is properly prepared and on time for all meetings
• Assist with the scheduling of multiple stakeholder meetings
• Contribute to leadership meetings by taking notes and tracking action items
• Navigate a complex conference room landscape
• Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
• Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
• Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
• Follow up and provide reminders on project deadlines, AIs, and deliverables
• Assist with ensuring the timely review and submission of expenses
• May assist with facility/space planning logistics
• May preview and provide feedback regarding team expense reports, and assist with running leader's or team's morale budget
• May work on other tasks and projects as assigned

- Basic Qualifications -

Minimum 2+ years of administrative experience for EABP I role

Advanced Google Suite experience (Mail, Calendar, Docs, Sheets, Slides, Groups)

• Managing heavy complex calendars, cadences, team meetings, and planning cadences
• Follow up and execution of action items with little to no direction
• Extensive direct experience with G Suite applications
• Management of Google Groups and distribution list maintenance

- Preferred Qualifications -

• Minimum 4+ years of administrative experience preferred for EABP I role
• Minimum 2+ years experience supporting a VP-level leader or above in any scoped business or a Director-level leader or above in a global business for EABP I role