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Executive Assistant Business Partner I

Posted on Dec. 20, 2024

Ka, India
0 - 0 USD (yearly)

Full Time

About the Role

Platform Engineering is looking for an Executive Assistant Business Partner to provide complex executive support to the organization's leaders based in India. This role will provide high-level administrative and program support across various technical teams. Knowledge of the complexities of technical teams are essential to the success of this role.The team is looking for a dynamic EABP who is always willing to learn and fully immerse themselves within the team. The ideal candidate is someone who is willing to go beyond the day-to-day responsibilities of an Executive Assistant and demonstrate the ability to contribute to a complex team as a Business Partner - attending meetings, taking notes, planning events, while also collaborating with a complex team of EABPs, Program Managers, Product Managers, Data Scientists, Engineers, and other stakeholders across the company.

What the Candidate Will Need / Bonus Points - What the Candidate Will Do -

Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
Help ensure leader is properly prepared and on time for all meetings
Assist with the scheduling of multiple stakeholder meetings
Contribute to leadership meetings by taking notes and tracking action items
Navigate a complex conference room landscape
Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
Follow up and provide reminders on project deadlines, AIs, and deliverables
Assist with ensuring the timely review and submission of expenses
May assist with facility/space planning logistics
May preview and provide feedback regarding team expense reports, and assist with running leader's or team's morale budget
May work on other tasks and projects as assigned

- Basic Qualifications -

Minimum 2+ years of administrative experience for EABP I role

Advanced Google Suite experience (Mail, Calendar, Docs, Sheets, Slides, Groups)

Managing heavy complex calendars, cadences, team meetings, and planning cadences
Follow up and execution of action items with little to no direction
Extensive direct experience with G Suite applications
Management of Google Groups and distribution list maintenance

- Preferred Qualifications -

Minimum 4+ years of administrative experience preferred for EABP I role
Minimum 2+ years experience supporting a VP-level leader or above in any scoped business or a Director-level leader or above in a global business for EABP I role

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