Executive Assistant – Executive Manager | 2 Roles: Full-Time & Part-Time

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Description:
Overview of role:
We are seeking two highly organised and professional Executive Assistants to support our Executive Manager and broader Executive team.

These roles are pivotal in ensuring the smooth coordination of executive operations, maintaining strong stakeholder relationships, and supporting strong governance practices across the organisation.

You will work closely with Executive Managers, the Managing Director’s office, Executive Assistants and senior internal and external stakeholders to ensure seamless coordination of priorities and activities.

Key Responsibilities:
Provide high-level executive support including proactive management of complex calendars, emails, priorities and workflow.
Prepare and coordinate briefings, reports, meeting papers, presentations and correspondence to ensure the Executive Manager is fully informed.
Act as a key point of contact for internal and external stakeholders, managing sensitive and time-critical matters with discretion and professionalism.
Coordinate meetings, forums and events, including agendas, minutes, action tracking, travel arrangements and conference registrations.
Manage financial administration including budget tracking, reconciliations, corporate credit card processing and purchase orders.
Collaborate with other Executive Assistants to ensure alignment, consistency and smooth whole-of-business coordination.
Contribute to continuous improvement, governance and risk management practices while maintaining strict confidentiality and information security standards.

About you:
A trusted and highly organised professional who operates with discretion and confidence in a fast-paced executive environment
Proven experience providing high-level support to senior executives
Outstanding organisational skills with the ability to effectively prioritise competing demands
Excellent written and verbal communication skills
Strong attention to detail and sound judgement
Demonstrated ability to manage sensitive information with professionalism and confidentiality
Advanced proficiency in Microsoft Office and complex calendar management
A proactive mindset with a strong focus on continuous improvement
A relevant tertiary qualification or substantial experience in a comparable executive support role (highly regarded)

Sound like you? We’d love to hear from you.

Learn more in the position description

Salary:
The salary and conditions for this position will be as per the Coliban Water Enterprise Agreement 2021 Band 3 $74,200 - $90,097 plus super salary range will be offered to the successful candidate commensurate with their skills and experience.

Enquiries:
For further information please contact Bidita Rezwana on 0431173635 or via email at bidita.rezwana@coliban.com.au

To apply, please submit your resume and a cover letter outlining your suitability for the role by 22 March 2026. In your cover letter, please indicate whether you prefer the full-time or part-time opportunity. If you are applying for the part-time role, please also specify your preferred working days and hours.

Why join us?

At Coliban Water our people are on a mission to create a better life for our customers and communities – now and tomorrow.

We love what we do and our location in the centre of a region that takes in 49 towns from Trentham to Echuca.

Our commitment to inclusion means you’ll feel at home here no matter who you are, who you love, or what you stand for. As part of the team you receive a monthly accrued day off, time off over Christmas, the flexibility to shape your work to suit your lifestyle, and generous parental, carer and workplace study leave policies.

At Coliban Water we balance a small team rhythm with the reach and resources of one of the largest Victorian regional urban water corporations.

What are you waiting for? We’d love you to join us.

Applicants will need to successfully complete all core training requirements in the expected timeframes and may be required to undertake a Police Check, Working with Children Check, Pre-Employment Medicals or Psychometric testing where applicable. Applicants may also be required to produce evidence of their Right to Work in Australia.

We welcome applications from individuals of all abilities. We are committed to creating an accessible and inclusive workplace for everyone, including people with disabilities and diverse abilities. If you need any support during the application process or would like to discuss interview adjustments, please contact Bidita Rezwana.

Please indicate any adjustments (administrative, environmental, or procedural) you may need to effectively participate in the recruitment process and/or carry out the requirements of the role you are applying for.

Please note that applicants may be contacted prior to the closing date.