Executive Officer (6-Month Fixed Term Contract)

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Introduction:
Wonderful opportunity to support a newly formed Executive Leadership Team in a wonderful Not-for-Profit.
6 Month Fixed Term Contract role. Immediate start available.
Head offices based at St Kilda & Bentleigh with ability to travel to both locations.
Generous salary packaging to increase your take-home pay.

Windana provides connected services for more people in need.

We provide services across Victoria for adults and young people experiencing alcohol and other drug harms, family violence, mental health challenges and social disadvantage.

Our Model of Care puts clients at the centre of what we do to create positive change in people's lives. We work with families, communities and other organisations to deliver trauma informed, equitable, culturally safe and integrated services based on evidence and practice wisdom.

By intervening early and creating purposeful partnerships, we help clients achieve improved outcomes while reducing demand on acute services. And we are influencing policy, practice and research to help shape better systems for clients. Together, we influence the broader system for a more positive and connected future.

Is this your next career opportunity?

Reporting directly to the CEO, the Executive Officer provides high level executive, administrative and project coordination support to the CEO and the Executive Team. The Executive Officer is the primary contact for the CEO externally, managing the CEO inbox and diary with efficiency and professionalism.

Responsibilities include supporting operational, strategic, and project deliverables, managing time, correspondence and preparing key documents. The EO will lead and contribute to organisational-wide projects and events and contribute to consistent organisational-wide administration practices.

The Executive Officer will provide administrative support for risk and legislative compliance and assist CFO with Secretarial duties for Board and Committee meetings and correspondence.

Act as a primary contact for Executive team internally, and offers advice to proactively problem solve and prioritise, to ensure the best use of their time.
Lead and coordinates projects, including research, as required.
Contribute to effective Executive communication via presentation preparation, assistance with the development of tenders, writing, compiling, and reviewing documents etc.
Act as point of contact for the Office of the CEO, internally and externally.
Provide exceptional meeting and stakeholder support via agendas, minutes, reports, briefing/submission papers, and following up on actions arising.
Provide high-level administration support, to the CEO, via calendar and meeting booking management, correspondence and email management, travel bookings, managing filing systems, expense reconciliation, event organisation etc.
Support the risk and compliance function by helping to prepare reports, monitoring legislative changes and maintaining the legislation compliance register.
Ensure smooth functioning of office by ordering and maintaining adequate kitchen and office supplies.

What we're looking for:
Extensive experience as an Executive Assistant and supporting Executive Teams.
A conceptual thinker with the ability to develop fit for purpose initiatives to support strategic objectives.
Exceptional communication and relationship building skills with able to present in appropriate style for all audiences.
Proven organisational & multitasking skills including the ability to prioritise a range of different tasks and manage competing priorities to meet deadlines.
Demonstrated experience building and maintaining relationships across organisations.
Excellent teamwork skills and the ability to work independently and autonomously.
Ability to collate and interpret data and prepare reports making recommendations.
Demonstrated experience leading or coordinating projects.
Ideally experience with project management systems (e.g. Monday.com).
Ideally experience working within the alcohol and other drug, public health, community, not-for-profit, for-purpose or government sectors.

Join our team to contribute to our life-changing work.

Our people are integral to the work we do, and we pride ourselves on providing our team opportunities to contribute, grow and thrive:

Contribute to our meaningful work and values-based culture through:

• our Strategic Plan,
• our quality accreditation,
• Reconciliation Action Plan, and

our progress towards Rainbow Tick accreditation.

Grow with professional and personal development, including:
40 hours of study leave each year
Support for qualifications, external training and up to $200 towards professional registrations
Career pathways through secondments and our Leadership Network
Regular supervision, goal-setting, and individual development plans

Thrive with benefits that support your wellbeing and work-life balance, including:

12 weeks paid parental leave from day one
15 days personal leave, compassionate, and gender affirmation leave
10 days cultural leave for First Nations employees (including 2 paid days)
Flexible working arrangements tailored to you
Generous salary packaging to increase your take-home pay
Retail perks and fitness discounts
Access to our wellbeing program, including discounted osteopathy treatments.
WWCC costs covered
Public holiday swap

Ready to join us?

Be quick! Applications will be reviewed as soon as they land on our desks so apply today if you're interested.

Windana is committed to child safety and a valid Working with Children Check and Police Check are required for this position.

Windana values and celebrates diversity and inclusion and is an equal employment opportunity employer. We encourage applicants of all backgrounds and life experience to apply. Our aim is to build a team that closely reflects the diversity of the people and communities we work with.