Facilities Administration Assistant

About the Role
This position is responsible for the provision of high-level customer service for all Facilities and Services operations at Swinburne University of Technology.

As a member of the Campus and Asset Services team, this position is expected to work across a range of activities within the Facilities, Assets and Campus Services department. This includes, but is not limited to, participation in the operation of the Service/ Help desk, processing invoices and work orders, maintaining a range of registers and as required.

The position is also required to:

• Support the contract management process across a range of services within the Facilities and Services Group,
• Liaise with clients, assess their requirements and respond accordingly or refer on to the appropriate contact to ensure efficient and timely responses,
• Provide administrative support for the Campus and Asset Services team under the direction of Contract Supervisor and the Associate Director, Campus and Asset Services.

About You
To be suitable for this role you will need to have experience in the below key accountabilities:

• Relevant experience within an administration role within a multi-site business.
• Strong customer focus to deliver quality service.
• Proven ability to work autonomously or as part of a team to meet deadlines, manage conflicting priorities and work under pressure.
• Demonstrated ability in using finance management systems and proficiency in Microsoft applications including word processing, spreadsheets and a working knowledge of systems.
• Understanding of administration requirements for facilities and resources in a large, multi-site business and skills in establishing and maintaining reporting processes.

About Swinburne University of Technology
Swinburne’s strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research.

To Apply
Please submit your CV and cover letter addressing your suitability for this position.
To review the Position Description and to apply, please scroll down to the bottom of the page.
If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.
Please Note: Appointment to this position is subject to passing a Working with Children Check.
If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on talentacquisition@swin.edu.au.

Applications will close on Sunday 13 July.

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.

Diversity, Equity and Inclusion
Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.
Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.
We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.
We support applicants with disabilities. Adjustments can be requested at any time during the recruitment process. For Reasonable Adjustment requests, including accessible formats for the PD, application form or any other document, please contact at DCR@swin.edu.au or call +61 3 9214 3550.
Victoria’s Commitment to Action: Improving international student employment outcomes.
As a signatory to Victoria’s Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.
As a Circle Back Initiative Employer, we commit to responding to every applicant.
#LI-SW