Facilities Administration Assistant

Swinburne University of Technology is seeking a motivated and customer-focused individual to join our Campus and Asset Services team. The Facilities Administration Assistant is responsible for delivering high-level customer service across all Facilities and Services operations.

The successful candidate will assist with a variety of activities, including operating the Service and Help Desk, processing invoices and work orders, and maintaining registers. The role will also support contract management processes, liaise with clients to assess their needs and ensure timely responses, and provide administrative support to the team under the direction of the Contract Coordinator and Associate Director, Campus and Asset Services.

This is a great opportunity for someone with strong administrative, organizational, and communication skills to contribute to a dynamic and collaborative team environment. If you are passionate about delivering excellent service, we encourage you to apply.

About You
To be suitable for this role you will need to have experience in the below key accountabilities:

• Proven ability to work or as part of a team to meet deadlines, manage conflicting priorities and work under pressure.
• Strong attention to detail, working with accuracy
• Relevant experience within an administration role within a multi-site business
• Demonstrated ability in using finance management systems and proficiency in Microsoft applications including word processing, spreadsheets and a working knowledge of systems

Further information about this role can be found in the attached position description.

Qualifications
Completion of Diploma/Cert IV Level Qualification with relevant work experience or equivalent combination of education & experience

About Swinburne University of Technology
Swinburne Horizon 2025 draws upon our understanding of future challenges. With this new strategic plan, we choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research, so that:

• Every Swinburne learner gets a work experience
• Every Swinburne graduate gets a job
• Every Swinburne partner gets a tech solution
• Swinburne is the prototype of global best practice

The achievement of our 2025 moon shots depends on our capacity to work collectively, always, as One Swinburne.

To Apply
Please submit your CV and cover letter addressing your suitability for this position.

To review the Position Description and to apply, please scroll down to the bottom of the page.

If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

Please Note: Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on talentacquisition@swin.edu.au .

Applications Close: Thursday 2nd January 2025, 11pm

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.

Diversity, Equity and Inclusion
Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.

Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.

We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.

We support applicants with disabilities. Adjustments can be requested at any time during the recruitment process. For Reasonable Adjustment requests, including accessible formats for the PD, application form or any other document, please contact at DCR@swin.edu.au or call +61 3 9214 3550.

Victoria’s Commitment to Action: Improving international student employment outcomes.
As a signatory to Victoria’s Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.

As a Circle Back Initiative Employer, we commit to responding to every applicant.
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