Facilities Management Specialist

Job ID: 281117

Date posted: 05/03/2025

• 5 weeks of Paid Annual Leave, Parental Leave Pay, and more
• 24/7 access to our Employee Assistance Program for health and wellbeing support
• 15% discount for co-workers
• Affordable, nutritious meals with complimentary drinks in our co-worker restaurant.
• Provided co-worker uniform

• Professional experience in facility management or building services in day-to-day operations.
• Excellent technical know-how and experience in troubleshooting facility systems (building management systems, HVAC, energy management and much more).
• Sound knowledge of legal standards, regulations and compliance in the field of facility management, HSE (Health, Safety &. Environment) and contractor management.
• An open personality who communicates clearly and likes to work independently, accurately and reliably.
• A service-minded & solution-oriented approach to work, you work independently and thrive in a fast-paced environment.
• Robust skills and experience in how to effectively manage competing priorities, and approach situations in a calm and logical way.
• Confidence using Microsoft Office suite, CAFM and are open to learn new apps.

• Managing the extensive building services ensuring compliance. Providing technical support for FM operations and projects as required and are on the constant outlook for improvements
• Coordinating tasks and inquiries with internal teams and external FM suppliers, and report on service quality. And follow up quality of services delivered by contractors
• Executing internal FM-related checks and reviews as well as participate in internal and external audits and certification
• The preparation of reports and protocols, following up on permits and certificates etc, processing warranty claims, and keeping the documentation up-to-date at all times.
• Assisting in controlling cost and support FM budgeting activities and the annual business plan. You attend meetings to discuss operational issues and contribute to solutions.
• Together with your Facilities Management colleagues, you will be on rotational roster that includes evenings & weekends to ensure coverage of all operating hours of the IKEA store & external warehouse.

• 3 years’ experience in Facilities Management or equivalent role with a sound understanding of building services
• Experience working with New Zealand building codes, safety codes and relevant legislation related to facilities management in New Zealand.
• Experience working with facilities management supplier agreements including planning, organising and managing costs and expenditure.
• Cultural competency and the ability to integrate equality, diversity, and inclusion practices within the New Zealand organisation.
• Passion for working with sustainability and environmental considerations, and driving improvements.

• This role is permanent full time.
• The work location for this role is IKEA Sylvia Park and external warehouse.
• As our store operates 7 days per week, you must have the availability to work a rotating roster with a mix of day and evening shifts. You also have the flexibility to work weekends.
• Internal role title is Unit Facility Mangement Specialist.
• As part of the recruitment process this role requires a pre-employment check for final candidates. which includes an MOJ police check.