Gme Residency Coordinator Full-Time

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Employment Type:
Full time

Shift:
Day Shift

Description:
At Saint Alphonsus Health System, we are looking for people who are living out their calling. We want you to be passionate about coming to work, and challenged to achieve your potential. Living by these virtues, we pride ourselves on exceptional service and the highest quality of care.

TheGraduate Medical EducationDepartment in partnership with the Mountain States Institute of Graduate Medical Education (MSI) is now hiring for a highly organized and adaptableResidency Coordinator!

Position Summary& Highlights:
As the Residency Coordinator, you will serve as the primary contact for the Saint Alphonsus Residency Program, supporting daily operations and administrative functions.You will workclosely with the Graduate Medical Education (GME) team, program leadership, andour partners at the Mountain States Institute of Graduate Medical Education (MSI), to coordinate residency activities and ensure smooth communication across all stakeholders.

What You Will Do:

• You will be the primary point of contact for the Nampa Family Medicine Residency Program.
• Manage SAHS-MSI Residents through credentialing and onboarding process for Saint Alphonsus. Including obtaining state medical licensure, completion and submission of credentialing paperwork, completing e-Learning, and other tasks related to credentialing and onboarding new residents.
• Assist MSI in the process of executing contracts for new and continuing residents including new hire paperwork for incoming residents.
• Responds promptly and accurately to requests by the MSI Graduate Medical Education Committee (GMEC).
• Resident Workload:
• ​Coordinate and distribute clinic and rotation schedules under program leadership guidance.
• Communicate schedule updates to relevant staffin a timely manner.
• Maintainaccurate recordsof residency training,program accreditation, specialty board requirements,andother records as needed.
• Monitorschedules forcompliance with ACGME work hour regulations and report discrepancies.
• Support required survey participation from all partners for residents and leadership.
• Communication:
• Provide information, support, and problem-solving assistance for Residents, Program Leadership and Faculty as needed.
• Advise and assist in responding to and resolving Resident issues as directed by Program Leadership, including administrative issues.
• Meetings and Event Management:
• Manage a centralized calendar for key residency events and various meetings.
• Coordinate logistics with the SAHS Event Coordinator, including room setup and catering.
• Maintain and update email distribution lists; send meeting invitations.
• Collaborate and coordinate with program leadership to prepare agendas and presentations and run presentations during meetings.
• Record and distribute meeting minutes; maintain an organized archive in Teams.
• ACGME (Accreditation Council for Graduate Medical Education):
• Prepare, organize, and participate in ACGME accreditation site visits.
• Coordinate in-training examination(s).
• Prepare Annual Program Evaluation (APE) Form for the Program Director’s review.
• Ensure all ACGME facility and regulatory standards regarding clinical student placement for clinical rotations.
• Prepare and monitor Program Letters of Agreement (PLAs).
• Audition Rotations:
• Work with Program Leadership on identifying individuals for audition rotations.
• Work with the school Coordinators to set up approved audition rotations.
• Act as liaison to ensure all materials required by Saint Alphonsus GME have been received and audition rotation is approved.
• Work with MSI Leadership on maintaining Program information in MedHub including Resident attendance and evaluations.
• Manage Confidential Resident performance evaluations as well as evaluations of Faculty and the Program.
• Information and Data Management:
• Establish and maintain a systematic file system with proper security measures for confidential documents.
• Perform data management, tracking, and reporting functions utilizing various GME software programs, including: ACGME Accreditation Data System (WebADS) GME Track (American Association of Medical Colleges (AAMC)), Fellowship and Residency Electronic Interactive Database Access (FREIDA), Electronic Resident Application System (ERAS), Thalamus (virtual interview platform), Clinician Nexus (student rotation portal), and MedHub.
• Maintain computerized files of Residency Program records and Resident schedules including those of the Residency Management System (MedHub)
• Professional Development:
• May be requested to attend local, state, and national GME conferences, including MedHub software tutorials.
• Apprises Program Director of trends in GME.
• May be asked to present or help present at residency or SAHS meetings and/or GME conferences.

An ideal candidate will have the following proficiencies:

• Have strong knowledge of the healthcare field, enjoy working with a variety of colleagues, and the ability to work both independently and as part of a collaborative team.
• Exhibit excellent communications skills (written, verbal, cross-cultural).
• Be able to adapt quickly to changes in processes, work requirements and assignments.
• Advanced proficiency with Microsoft Office applications (Word, Excel, PowerPoint and Teams)
• Must be comfortable working independently and in a collaborative team environment consisting of diverse populations of staff, faculty, residents, clinic and other administrative personnel.
• Excellent organizational skills, attention to detail, including solid previous prioritization/deadline experience and skills.

Work Schedule:

• This position will work 40 hours/week, during the work week (Mondays – Fridays).

Work Location:

• South Nampa Clinic: 215 E Hawaii Ave Ste 170 - Nampa, ID 83686

Minimum Qualifications:

• Bachelor's degree required.
• Two (2) years' experience in a health care or administrative setting preferred.

Highlights and Benefits

When Saint Alphonsus takes care of you, you can take better care of our patients. We foster personal and professional growth and offer opportunities that empower our colleagues to develop their careers. Our belief in work-life balance compliments the natural beauty, diverse landscapes, and outdoor recreation lifestyle that is unique to Idaho and Oregon.

• We offer market-competitive pay, generous PTO, and multiple options for comprehensive benefits that begin on day one.
• Benefits for your future include retirement planning and matching, college savings plans for your family, and multiple life insurance plans that can change as your needs develop.
• We are proud to offer Employee Assistance Programs, tuition reimbursement, and educational opportunities to help you learn and grow.

Visitwww.saintalphonsus.org/careers to learn more!

Saint Alphonsus Facility Information

Saint Alphonsus Health System is a faith-based ministry and not-for-profit health system serving Idaho, Oregon, and northern Nevada communities. The health system boasts 4 hospitals, 609 licensed beds, and 73 clinic locations. Through innovative technologies, compassionate staff, and healing environments, Saint Alphonsus' goal is to improve the health and well-being of people by emphasizing care that is patient-centered, physician-led, innovative, and community-based.

• Forbes America's Best Large Employers 2025;
• Top 15 Health Systems in the country by IBM Watson Health;
• The region’s most advanced Trauma Center (Level II);
• Commission on Cancer Accredited Program through demonstrating an uncompromising commitment to improving patient survival and quality of life.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.