Health & Benefits Shared Services Executive

• Proficient verbal and written English communication skills including:

  • Correct grammar, vocabulary

  • Strong reading comprehension and assimilating information

  • Clear and concise writing including email communication and presentation

  • Articulates thoughts well on emails and documentation to provide clear and concise information

  • Asks specific questions and identifies topic owners and timeframes

• Prioritize conflicting needs, handle matters expeditiously and proactively.

• Proficient in MS Outlook, Forms, Teams, OneNote, Word, EXCEL and PowerPoint including:

  • Ability to extract reports from systems

  • Creating surveys and polls

  • Excel basic data entry, filtering, formatting, data scrubbing, pivot table and graph creation

  • PowerPoints skills to update data, formatting, creating charts and icons

  • Outlook and Teams calls and channel setup, facilitate and record meetings

• Proficiency in SharePoint including site setup, configuration and design changes including folders and tagging files and managing user permissions

• Proficiency documentation skills such as log updates in tracking logs, always take meeting notes, update relevant trackers and prep before meetings.

• Proactively monitor tasks delegated by the stakeholders to ensure they are achieved within agreed deadlines.

• Co-ordinating with Cross Functional Teams to ensure deliverables are met.

• Able to secure resources, manage stakeholder expectations, and drive project outcomes.

• Should be able to coordinate and maintain cordial relationship with all members of the team.

• Team engagement, collaboration with other colleagues/peers and broader team. Being engaged and present during meetings and calls. A motivated self-starter with strong interpersonal and preparation skills including being aware daily and weekly responsibilities and meetings, and showing up prepared and ready to engage in the discussion.

• Work involves handling confidential information requiring discretion on the employee's part.

Graduate

Skills & Knowledge:

• Organization Skills (tracking & managing multiple task/initiatives)
• Excellent Verbal & Written English Communication skills
• MS Office Proficiency
• Project Management skills
• Stakeholder Management (Onshore/Offshore)

Qualification & Experience:

• Graduate of any discipline

• 2 – 3 years of relevant Admin support/Executive Assistant experience

• Experience in handling geographically diverse stakeholders- (Preferable US/UK)