Hr Administrator

HR Administrator - Padre Pio Care Centre

Location: Churchtown, Mallow, Co. Cork

Contract Type: Part-time / Permanent

Windmill Healthcare is now recruiting for a dedicated and detail-oriented HR Administrator to join our team at Padre Pio Care Centre in Churchtown, Mallow, Co. Cork.

The HR Administrator will play a key role in supporting the day-to-day operations of the HR function in a caring, people-focused environment. This role ensures the smooth running of HR processes in compliance with Irish employment legislation and HIQA (Health Information and Quality Authority) standards.

Key Responsibilities

Recruitment & Onboarding

• Assist in advertising job vacancies, shortlisting candidates, and scheduling interviews.
• Coordinate onboarding, including contracts, reference checks, Garda vetting, uniforms, and visa/work permit requirements.
• Set up new employee records on systems (Epicare and TimeWorks).
• Maintain a positive and professional candidate experience.

HR Administration

• Maintain accurate and compliant employee records in line with GDPR and HIQA standards.
• Track staff training and mandatory compliance (Manual Handling, Infection Control, Safeguarding, etc.).
• Schedule training sessions and ensure participation is recorded.
• Prepare HR reports, KPIs, and audit documentation as required.
• Take minutes at meetings and support colleagues when needed.

Employee Relations

• Act as a first point of contact for HR-related queries.
• Support disciplinary, grievance, and performance management processes with documentation and scheduling.

Payroll & Leave Management

• Liaise with payroll to ensure accurate processing of hours, leave, and employment changes.
• Maintain leave and absence records in line with employment legislation.

Policy & Compliance

• Support the implementation and communication of HR policies and procedures.
• Ensure HR practices comply with employment law, HIQA, and HSE standards.

Key Requirements

• Previous experience in an HR administration role, ideally in healthcare or another regulated sector.
• Strong understanding of Irish employment legislation and GDPR.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and HR/payroll systems (e.g., Thesaurus, Sage, or similar).
• Excellent organisational, communication, and interpersonal skills.
• High level of discretion and confidentiality.
• HR qualification or CIPD membership desirable.
• Must be of a caring, sympathetic, and supportive nature.

Desirable Experience

• Previous experience in a nursing home, hospital, or HSE-related setting.
• Familiarity with HIQA standards and inspections.
• Knowledge of Safe Recruitment and Garda Vetting processes.

Why Join Windmill Healthcare?

At Windmill Healthcare, we are passionate about providing exceptional care and creating a positive, supportive working environment. As part of our HR team, you'll contribute directly to the wellbeing of staff and residents alike.

If you are organised, empathetic, and committed to maintaining high HR and compliance standards, we would love to hear from you.

Apply now to join a compassionate and professional team dedicated to making a difference every day.