Hris Specialist

We recognize that in order to meet the needs of our communities, we must represent our communities. Our success relies on creating a culture where we have diverse perspectives and a true sense of belonging. This is a journey, and we pledge to do more than simply check the box.

When you join the Meritrust team, your benefits will include:

• Comprehensive medical insurance plan

• Dental and vision insurance

• Generous paid-time-off

• 12 paid holidays

• 401(k) plan

• Wellness program

• Tuition assistance

• Employee loan discount

• Employee Assistance Program (EAP)

• Life and disability coverage

What sets working for Meritrust apart?

• Career development and pathing opportunities to move into leadership roles or other lines of business within MCU such as Commercial Lending, Finance, Marketing, Underwriting, Member Solutions, Training, Human Resources, and more.

• Supportive and engaging work environment.

• A wellness and sustainable work culture that puts family, Mother Nature, our community, and your health first.

• A work environment that encourages personal as much as professional growth, teamwork to make the dream work, and treating everyone equally.

• Studies have shown that individuals from marginalized and or historically underrepresented groups may be less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job. We would encourage you to apply for a job at Meritrust Credit Union, even if you don’t meet every one of our qualifications listed.

This is a full-time position working 40 hours a week, Monday-Friday 8:00am - 5:00pm.

The Entry Level HRIS Specialist provides essential support to the Senior HRIS Analyst in administering,

maintaining, and optimizing the credit union’s Human Resource Information System (HRIS) and related HR

technology platforms (e.g., payroll, time & attendance, benefits, talent acquisition, performance, and

compensation systems). This role assists with maintaining data accuracy, security, reporting, and workflow

efficiency throughout the employee lifecycle.

Working closely with HR, Payroll, Finance, IT, Compliance, and business leaders, the HRIS Specialist helps

sustain member centric operations, regulatory compliance, and continuous system improvement. The role

contributes to system support, documentation, testing, and release activities to help maintain a stability,

compliant, and user friendly HR technology environment.

ESSENTIAL FUNCTIONS

System Administration & Data Integrity

• Assist the Senior HRIS Analyst with configuration and maintenance of HRIS structures (fields, tables, security roles, workflows, business rules, integrations) across all HR modules.
• Support data governance tasks including audits, data loads, and recurring reconciliations to ensure accuracy and consistency.
• Monitor job schedulers and third party integrations (benefits carriers, background checks, LMS, GL/Finance) and help troubleshoot data flow issues.

Reporting, Analytics & Compliance

• Create and maintain standard and ad hoc reports/dashboards for HR, leadership, Finance, and auditors (e.g., headcount, turnover, recruiting metrics, compensation, DEI).
• Assist the Senior HRIS Analyst and Benefits team with compliance reporting and audit preparation (EEO, ACA, 1095 C data, retirement census, state filings).
• Help uphold data privacy and security practices by supporting access reviews and segregation of duties monitoring.

Process Improvement & Release Support

• Support the Senior HRIS Analyst in translating business needs into HRIS configurations and performing testing for system enhancements, patches, and releases following a structured SDLC.
• Contribute to mapping and evaluating HR processes (hire to retire, position management, job changes, leaves, annual cycles) and identifying opportunities for automation or standardization.
• Maintain HRIS documentation including knowledge base content, SOPs, guides, and change logs.

End User Support, Training & Change Management

• Provide Tier 2 support for HRIS inquiries and escalate complex issues to the Senior HRIS Analyst or vendors when needed.
• Assist in creating user guides, training materials, and quick reference resources for HR staff, managers, and employees.
• Help communicate system updates, outages, release notes, and new features to stakeholders.

Credit Union–Specific Collaboration

• Help ensure HRIS configurations align with credit union policies, branch operations, and risk aware practices; support internal audits and examinations.
• Collaborate with Payroll/Finance on GL mapping, labor distribution, incentive cycles, and reconciliations tied to operational processes.
• Support Talent Acquisition workflows and assist the Compensation team during annual merit and market adjustment cycles.

EDUCATION / CERTIFICATION

• Bachelor’s degree in human resources, Information Systems, Business, Data Analytics, or a related field;
  or an equivalent combination of education and relevant experience.

REQUIRED KNOWLEDGE

• Basic understanding of HR data models (employees, positions, jobs, grades, org structure), workflows, and effective dated records.
• Familiarity with data auditing, mass data updates/imports (CSV/EIB), and role based access control.
• Basic knowledge of integrations (SFTP/API), file formats, and reconciliation practices.
• Strong Excel skills (lookups, INDEX/MATCH/XLOOKUP, pivot tables, conditional logic) and comfort creating documentation.

EXPERIENCE REQUIRED

• 1–2 years of experience in HRIS administration, HR operations, or related technical/HR support role.
• Experience supporting HRIS modules such as payroll/time, benefits, talent acquisition, performance, or compensation (e.g., UKG, Workday, Paycom, ADP).
• Experience with report writing tools (SQL basics, HRIS report writers, Excel Power Query/Power Pivot, BI tools) and system testing.

HARD / TECHNICAL SKILLS & ABILITIES

• HRIS Configuration & Administration: Ability to support configuration, maintenance, and troubleshooting of HRIS modules while ensuring alignment with credit union policies and regulatory needs.
• Data Accuracy, Auditing & Governance: Skill in validating HR data, assisting with audits, managing data loads, and maintaining integrity across systems.
• Regulatory & Compliance Awareness: Foundational understanding of HR and payroll regulations (FLSA, FMLA, EEO, ADA, ACA, HIPAA) within a regulated financial environment.
• Workflow & Process Optimization: Ability to analyze HR workflows and support improvements that increase efficiency and accuracy within the HRIS.
• System Security & Access Management: Skill in assisting with user role management, access control, and SoD principles.
• Testing & Release Support: Ability to perform test scripts, document results, identify issues, and support smooth system updates.
• Documentation & SOP Development: Ability to create clear system documentation, SOPs, job aids, and governance materials.

• Communication & Collaboration: Strong communication skills; able to work closely with HR, Payroll, Finance, IT, Compliance, and branch leaders while supporting the Senior HRIS Analyst.
• Continuous Learning & System Adaptability: Willingness to learn new HRIS functionality, tools, and regulatory updates that influence system administration.

WORKING CONDITIONS

• Standard office conditions
• Low to moderate noise
• Limited lifting up to 10 lbs.

Final Compensation for this position will be determined by various factors such as relevant work experience, specific skills and competencies, education, certifications, and internal pay equity.

We anticipate this position to close within 30 days of posting. Please submit your application at your earliest convenience to be considered.

You may not check every box, or your experience may look a little different from what we've outlined, but if you think you can bring value to Meritrust Credit Union, we encourage you to apply!

Thank you for your interest in Meritrust Credit Union.

This description has been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Essential functions, requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.

The Credit Union believes that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this job description is designed to outline primary duties, qualifications, and job scope, but not limit the incumbent. It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.

Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at will employer. Employees can be terminated for any reason not prohibited by law.