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Human Resources Administrative Coordinator
Posted on June 17, 2025
- Fort Mcmurray, Canada
- 0 - 0 USD (yearly)
- Full Time

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Posting: Human Resources Administrative Coordinator
Classification: Excluded Level 3
Hours/Shift: 40 hours/week – Monday to Friday, 12 months
Location: Catholic Education Centre
Start Date: As soon as possible
Closing Date: Open until filled
The Fort McMurray Catholic School Division requires a full-time Administrative Coordinator for the Human Resources Department. The incumbent is responsible to provide confidential administrative support for the Human Resources Department.
Requirements and Competencies
- Business/Office Administration Diploma and/or other applicable post-secondary program with course work in Human Resources administration
- Minimum 2 years of similar and progressive work experience in a human resources generalist role
- Highly proficient in the use of computer applications such as Microsoft Office, Google Applications, and other information management tools
- Fluent in English oral and written communication
- Working knowledge of Human Resources practices and employment legislation
- Strong organizational, time management and interpersonal skills to address heavy peak period work activities
- Clean criminal record check
- Strong problem-solving skills and proven ability to exercise sound professional judgment, especially regarding confidential/sensitive matters
- Ability to work in a fluid and challenging work environment with changing deadlines
- Ability to communicate in a sensitive, courteous manner with employees, co-workers and the general public
- Ability to deal with sensitive and discretionary matters and maintain strict confidentiality
Job Responsibilities and Activities
Reporting to the Director and Deputy Superintendent - Human Resources, the Human Resources Administrative Coordinator is carrying out a variety of tasks to support the operation of the HR department including:
- Provide confidential administrative support to management:
- Prepare confidential documents and correspondence
- Compose and/or assist in the preparation of letters, contracts, reports and onboarding documents
- Extract data from information system and prepare reports as required
- Manage personal records for all Division employees
- Process HR documents and forms
- Assist in the administration of the group employees benefit plans and Public School Works training program
- Assist in the coordination of the staff recruitment function including:
- posting of vacant positions
- receipt and sorting of applications
- scheduling interviews
- preparing interview packages
- communication with candidates
- onboarding of new employees
- Maintain log of critical dates for employee status changes such as evaluations, probations, promotion or contract termination
- Work closely with the Payroll Department to provide timely and accurate information to support the payroll functions
- Liaise with other departments, schools and external agencies
- Assist in the organization and coordination of events and activities such as:
- Long Service Awards
- Year end events
- Other related duties as assigned by the Director of Human Resources and Deputy Superintendent - Human Resources.
The successful candidate will be required to provide a Criminal Reference Check and a Vulnerable Sector Check. FMCSD may contact past and present employers for references. All FMCSD employees are expected to be computer literate; this includes fluency with e-mail, Internet, MS Office and Google Suite.
Job Type: Full-time
Pay: From $28.58 per hour
Benefits:
- Paid time off
Education:
- DCS / DEC (preferred)
Experience:
- Human resources: 2 years (required)
- Administrative: 5 years (preferred)
Language:
- English (required)
Work Location: In person
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