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Human Resources Administrative Coordinator

Posted on June 17, 2025

  • Full Time

Human Resources Administrative Coordinator

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Posting: Human Resources Administrative Coordinator
Classification: Excluded Level 3
Hours/Shift: 40 hours/week – Monday to Friday, 12 months
Location: Catholic Education Centre
Start Date: As soon as possible
Closing Date: Open until filled

The Fort McMurray Catholic School Division requires a full-time Administrative Coordinator for the Human Resources Department. The incumbent is responsible to provide confidential administrative support for the Human Resources Department.

Requirements and Competencies

  • Business/Office Administration Diploma and/or other applicable post-secondary program with course work in Human Resources administration
  • Minimum 2 years of similar and progressive work experience in a human resources generalist role
  • Highly proficient in the use of computer applications such as Microsoft Office, Google Applications, and other information management tools
  • Fluent in English oral and written communication
  • Working knowledge of Human Resources practices and employment legislation
  • Strong organizational, time management and interpersonal skills to address heavy peak period work activities
  • Clean criminal record check
  • Strong problem-solving skills and proven ability to exercise sound professional judgment, especially regarding confidential/sensitive matters
  • Ability to work in a fluid and challenging work environment with changing deadlines
  • Ability to communicate in a sensitive, courteous manner with employees, co-workers and the general public
  • Ability to deal with sensitive and discretionary matters and maintain strict confidentiality

Job Responsibilities and Activities

Reporting to the Director and Deputy Superintendent - Human Resources, the Human Resources Administrative Coordinator is carrying out a variety of tasks to support the operation of the HR department including:

  • Provide confidential administrative support to management:
  • Prepare confidential documents and correspondence
  • Compose and/or assist in the preparation of letters, contracts, reports and onboarding documents
  • Extract data from information system and prepare reports as required
  • Manage personal records for all Division employees
  • Process HR documents and forms
  • Assist in the administration of the group employees benefit plans and Public School Works training program
  • Assist in the coordination of the staff recruitment function including:
  • posting of vacant positions
  • receipt and sorting of applications
  • scheduling interviews
  • preparing interview packages
  • communication with candidates
  • onboarding of new employees
  • Maintain log of critical dates for employee status changes such as evaluations, probations, promotion or contract termination
  • Work closely with the Payroll Department to provide timely and accurate information to support the payroll functions
  • Liaise with other departments, schools and external agencies
  • Assist in the organization and coordination of events and activities such as:
  • Long Service Awards
  • Year end events
  • Other related duties as assigned by the Director of Human Resources and Deputy Superintendent - Human Resources.

The successful candidate will be required to provide a Criminal Reference Check and a Vulnerable Sector Check. FMCSD may contact past and present employers for references. All FMCSD employees are expected to be computer literate; this includes fluency with e-mail, Internet, MS Office and Google Suite.

Job Type: Full-time

Pay: From $28.58 per hour

Benefits:

  • Paid time off

Education:

  • DCS / DEC (preferred)

Experience:

  • Human resources: 2 years (required)
  • Administrative: 5 years (preferred)

Language:

  • English (required)

Work Location: In person


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