Human Resources Generalist

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Department/Location: Administrative Services / Human Resources

FLSA Status: Non-Exempt

Bargaining Unit: None

Classification: Non-essential

Schedule: This position normally works a regular weekday daytime shift.

Supervision Exercised: None

Supervision Received: Human Resources Manager; Director of Administrative Services

General Purpose of the Position: The purpose of this position is to perform HR-related duties on a professional level. Areas of responsibility include benefits administration, new hire orientations, job description maintenance, FMLA, open enrollment, worker’s compensation, as well as general duties associated with running a human resources operation.

Essential Duties and Responsibilities:

• Administer various human resources functions for all city employees.
• Participate in developing HR department goals, objectives, and systems.
• Serve as the city’s Benefits Coordinator (insurances and other products) to include benefit administration, employee eligibility, communicating benefit information to employees, open enrollment activities.
• Assist employees with Deferred Comp (457) benefits including withdrawals and loans.
• Conduct FMLA activities including explanations to employees and management, required paperwork and follow-up as necessary.
• Prepares a variety of correspondence and reports to include offer letters, employee letters, etc. and conduct new-hire orientations.
• Prepares requisitions for payment.
• Assist with planning and coordinating the City’s annual Health Fair.
• Serve as the city’s Retirement Coordinator for general employees (FRS). Have good understanding of Police and Fire pensions (administered separately).
• Manage and track employee disciplinary activity; follow up with departments when requested.
• Distribute and monitor employee performance evaluations.
• Maintain job description files, including revisions from departments, electronically and as hard copies.
• Process unemployment notices, garnishments, child support demands, COBRA, etc.
• Develop and maintain affirmative action and I-9 programs; file EEO-1 report annually; maintain other records, reports, and logs to conform to EEO and I-9 regulations.
• Assist with and/or perform employee relations counseling and exit interviews.
• Assist with recruitment efforts; write and place advertisements.
• Maintain records and compile reports from the city’s Munis database or any other database/software utilized by the City.
• Maintain compliance with federal and state regulations concerning employment.
• Maintain and update the employee driver’s license database and ensure license checks are done periodically and MVRs pulled as necessary.
• May assist with claims handling and maintaining files for worker’s compensation claims.
• May assist with accident and injury investigations.
• Advise and inform the Administrative Services Director and/or Finance Director regarding issues and concerns relating to Risk Management & Safety; provide statistical reports as required.
• Meet and confer with representatives of various City departments concerning claims against the City and safety matters, in accordance with the City’s policies, ordinances and state statutes.
• Respond to inquiries regarding Risk and Worker’s Compensation issues, in accordance with the City’s policies, ordinances and state statutes.
• Review and make recommendations on proposed contract provisions in support of insurance proposals and agreements.
• May attend Safety, Risk Management or Worker’s Compensation workshops, seminars, classes and meetings when beneficial to the City.
• Other related duties as assigned

Skills and Physical Abilities Required:

• Considerable knowledge of principles and practices of human resources and personnel administration.
• Thorough understanding of the City’s employee handbook and union contracts (5).
• Knowledge of state and federal labor laws and regulations, especially FLSA and FMLA.
• Ability to communicate effectively and clearly, both orally and in writing.
• Ability to establish and maintain effective working relationships within the department, with other City departments, and the public.
• Knowledge of liability insurance, worker’s compensation insurance, and loss control measures.
• Ability to identify problems and to initiate solutions and/or corrective measures.
• Considerable knowledge of Americans with Disability Act (ADA) and other pertinent laws.

Computer Equipment and Software Requirements: Proficiency in Microsoft Office software (Outlook, Excel, Word, PowerPoint), ability to learn Munis software and ability to adapt to other software programs with ease. Familiarity with entering data into web-based systems such as insurance enrollments.

Education and Experience Required: Graduation from an accredited college or university with a bachelor’s degree in Human Resources or business-related field, or five years of experience working in a capacity similar to that defined within this job description. Must possess or ability to obtain HR Certification (PHR, SHRM-CP or IPMA-HR) and ADA Certification. Must have worker’s compensation experience. Liability experience is a plus.

At the discretion of the City Administrator or designee, an equivalent combination of education and experience sufficient to provide the applicant with the knowledge, skills, and ability to successfully perform the essential functions of the job will be considered.

Valid Florida driver license is required or ability to obtain within 30 days of establishing residency in Florida and ability to maintain a valid Florid driver’s license.

Environmental Conditions: Indoors in an office environment. Must be able to work closely with others.

Pay Grade:

Job Type: Full-time

Pay: $19.55 - $29.32 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person