Marketing Coordinator

For 50 years, Olen has owned, developed, and managed distinctive commercial properties in Orange County, CA. Our portfolio consists of over 6 million sq. ft. of premier office and flex-industrial commercial properties.

Please visit www.Olen.com for more information.

The Marketing Coordinator drives the digital presence and demand-generation efforts of the Marketing/Leasing Team. This role blends digital marketing execution, sales enablement, and light technical support—owning property listings, email and social campaigns, content and collateral, prospect response, and the processes that keep the team running. The ideal candidate is a marketing-first operator who can also provide hands-on support across the leasing transaction lifecycle.

REPORTS TO: Vice President, Leasing & Acquisitions

ESSENTIAL DUTIES AND RESPONSIBILITIES

Digital Marketing & Campaign Management

QUALIFICATIONS AND CRITERIA:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation, which does not impose an undue hardship on the Company, may be made to enable qualified individuals with a disability to perform the essential duties of the job.

EDUCATION:

Bachelor’s degree in Marketing, Communications, Business, or a related field preferred; equivalent professional experience will be considered.

TECHNICAL PREREQUISITES:

• 2+ years of digital marketing, marketing coordinator, or sales support experience
• Commercial real estate, property marketing, or B2B services background strongly preferred.
• Hands-on experience with email marketing platforms (Yesware, Constant Contact, HubSpot), social media management, and basic SEO/Google Analytics; CoStar/LoopNet/Commercial Café and Docusign familiarity a plus.
• Strong design and content sense; able to produce on-brand collateral, social posts, and email creative independently using Canva, Adobe Creative Cloud, or comparable tools.
• Proficiency with Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams) and SharePoint

CERTIFICATES, LICENSES, REGISTRATIONS:

• Driving is an essential duty of this position: [ X ] Yes [ ] No

Driving is an essential function of this role, as such a Valid Driver’s License and proof of liability insurance is required

LANGUAGE SKILLS:

Strong professional written and verbal communication in English, including the ability to write clear, persuasive, on-brand marketing copy for prospects, brokers, and tenants.

MATHEMATICAL ABILITY:

Comfortable with basic math, percentages, and reading common marketing performance metrics (CTR, conversion rate, ROI, cost-per-lead, etc.). Understanding of Commercial Real Estate performance metrics is a plus.

REASONING ABILITY:

Strong analytical and problem-solving skills, with the ability to interpret data, prioritize competing demands, and follow instructions delivered in written, verbal, visual, or scheduled form.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to talk, hear, and/or see. The employee frequently is required to stand, walk, sit and use hands to finger, handle or feel objects. The employee is occasionally required to reach with hands and arms and climb or balance. The employee must frequently lift and/or move up to 10 pounds. Vision abilities required by this job include close and distance vision, and the ability to adjust focus.

WORK ENVIRONMENT:

While performing the duties of this job, the employee works primarily in an office environment with occasional offsite visits to various properties. The noise level in the work environment is usually moderate.

MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS UTILIZED IN THIS POSITION:

• Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams) and SharePoint
• DSLR / mobile camera and basic photo editing software
• Email marketing platform (Yesware, Constant Contact, HubSpot or similar)
• Design tools (Canva, Adobe Creative Cloud or similar)
• Online listing platforms (CoStar, LoopNet, Commercial Café or similar)
• Google Analytics and basic SEO tools
• Adobe Acrobat and standard office equipment (printer/scanner)

Job Type: Full-time (8-hour shift), Monday – Friday

Location: Newport Beach, CA

Compensation: $36.00 - $40.00 per hour is the posted range and is flexible depending upon experience and skill level.

Benefits:

• Subsidized health insurance including medical, dental and vision
• Company Paid Life and LTD insurance
• 401(k) Plan including company match
• Paid time off
• Employee Wellness Program
• All other benefits and leaves as required by law
• And so much more!