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Occupancy Planning & Move Management Specialist
Posted on Oct. 4, 2025
- Rahway, United States of America
- 86900.0 - 131230.0 USD (yearly)
- Full Time
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Role Overview:
What You'll Do:
Our company values you for you; you will be treated fairly and with respect, and you can be yourself. You will have your ideas count and your opinions heard because we can be a stronger team when you’re happy at work. This is why we embrace diversity and inclusion as core values, fostering an environment where all employees are valued and respected. We are committed to providing equal employment opportunities to individuals regardless of race, color, religion, national origin, age, sex, gender identity, pregnancy, disability, sexual orientation, military status, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. If you need assistance with the application process, please complete this form.
Qualifications & Requirements:
Sodexo is seeking an Occupancy Planning and Move Management Specialist to support our Life Sciences client in Rahway, New Jersey. In this role, you will play a key part in managing move request activity while partnering closely with our client and cross-functional teams. You’ll be responsible for meeting with business units to gather, review, and evaluate requests, providing data-driven insights on space occupancy and utilization, and guiding both internal and external stakeholders through the process. Additionally, you will oversee the physical execution of moves, ensuring smooth transitions and effective space management. This is a fully on site position.
SodexoMagic
SodexoMagic is the joint venture partnership between NBA Hall of Famer, Earvin “Magic” Johnson, and Sodexo. As a certified minority company, we deliver food, facilities management and integrated services to corporations, healthcare facilities, K-12 schools, colleges and universities and aviation lounges. This strategic alliance between Magic Johnson Enterprises and Sodexo, Inc., enables us to deliver creative solutions to our clients along with our local partners throughout the communities we serve.
- Coordinate move activities across spaces, buildings, and sites, ensuring smooth transitions and minimal disruption.
Partner with department managers and administrative staff to gather seating assignments, address move needs, and maintain accurate occupancy data.
Process move requests, develop migration plans, and conduct facility audits to verify readiness, data accuracy, and space availability.
Support workplace standards by overseeing furniture eligibility, coordinating repairs, and ensuring ADA compliance in collaboration with site leadership.
Work with internal teams (safety, facilities, community managers, CAD) and external vendors to deliver end-to-end move execution.
Track and update space data in IWMS systems, contributing to reporting accuracy and successful adoption of new technology platforms.
Compensation is fair and equitable, partially determined by a candidate's education level or years of relevant experience. Salary offers are based on a candidate's specific criteria, like experience, skills, education, and training. Sodexo offers a comprehensive benefits package that may include:
- Medical, Dental, Vision Care and Wellness Programs
- 401(k) Plan with Matching Contributions
- Paid Time Off and Company Holidays
- Career Growth Opportunities and Tuition Reimbursement
More extensive information is provided to new employees upon hire.
What You Bring:
- Bachelor’s Degree or equivalent experience, with 2–4 years in facilities, projects, or a related environment.
Experience in space/occupancy planning, with exposure to office or lab moves in a pharmaceutical setting highly desirable.
- Excellent written and verbal communication skills, with the ability to clearly convey information across diverse teams.
Strong organizational and analytical skills, with the ability to manage competing priorities and adapt to changing business needs.
Working knowledge of architectural drawings, space planning concepts, and furniture standards.
Strong interpersonal skills and confidence in interacting with executive-level internal and external clients.
At Sodexo, our purpose is to create a better everyday for everyone and build a better life for all. We believe in improving the quality of life for those we serve and contributing to the economic, social, and environmental progress in the communities where we operate. Sodexo partners with clients to provide a truly memorable experience for both customers and employees alike. We do this by providing food service, catering, facilities management, and other integrated solutions worldwide.
Our company values you for you; you will be treated fairly and with respect, and you can be yourself. You will have your ideas count and your opinions heard because we can be a stronger team when you’re happy at work. This is why we embrace diversity and inclusion as core values, fostering an environment where all employees are valued and respected. We are committed to providing equal employment opportunities to individuals regardless of race, color, religion, national origin, age, sex, gender identity, pregnancy, disability, sexual orientation, military status, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. If you need assistance with the application process, please complete this form.
Minimum Education Requirement - Bachelor’s Degree or equivalent experience
Minimum Management Experience - 5 years
Minimum Functional Experience - 3 years of experience in program management or a related field
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