Office Administrator

Rockwell Automation is a global technology leader focused on helping the world’s manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water and green mobility - our people are energized problem solvers that take pride in how the work we do changes the world for the better.

We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that’s you we would love to have you join us!

Job Description

Job Summary

The Office Administrator manages daily administrative and operational activities of the office in India. You will ensure smooth office functioning by coordinating administrative tasks, supporting management and employees, complying with local statutory requirements, and maintaining effective communication with vendors and service providers.

Your Responsibilities

• Office Administration & Operations
  • Oversee daily office operations and ensure a clean, organised, and functional work environment
  • Handle front office activities including calls, emails, couriers, and visitor management
  • Coordinate and support travel arrangements. Include making flight, hotel, visa and local transport arrangements.
  • Draft, format, and maintain official correspondence, reports, and presentations
  • Manage calendars for stakeholders i.e., Directors, Managers
• Records & Documentation
  • Maintain physical and digital filing systems in compliance with company policies
  • Handle confidential documents with discretion
  • Maintain vendor contracts, office licenses, and statutory records
  • Assist to process T&E claim via Concur
  • Perform shopping cart for department
  • Real time update of Management Movement Chart and SOP in sharepoint
  • Real time update of Department Organization Chart in Team
  • Set up meetings, secure of booking rooms, Minutes taking at weekly Department meeting, create slides and reports
• Vendor & Facility Management
  • Coordinate with vendors for office supplies, stationery, pantry, housekeeping, security, and maintenance
  • Raise purchase requests, track invoices, and follow up on payments
  • Liaise with building management, landlords, and service providers
  • Assist with Vendor Registration Process.
  • HR & Payroll Support
    • Assist HR with employee onboarding and exit formalities
    • Maintain employee records respective asset records.
    • Support payroll coordination by sharing attendance, reimbursements, and employee data
    • Assist with statutory compliance documentation E.g. Export Oriented Unit.
• Finance & Compliance Support
  • Assist accounts team with invoice processing, expense claims, and petty cash management
  • Coordinate GST-related documentation for vendors (invoices, GST numbers, etc.)
  • Support audits by maintaining records and coordination
• Coordination & Communication
  • Act as a point of contact between internal teams, management, and external stakeholders
  • Follow office policies and administrative procedures, and communicate to ensure they are followed.
  • Provide general administrative support to leadership as required
  • Ensure consistent, and effective delivery of information and assignment between and managers and department

The Essentials - You Will Have:

• Education background - Bachelor of Technology
• At least 5 years' relevant experience in administrative field
• Experienced in Minutes Writing, Travel Arrangement
• We will prefer candidates proficient in Microsoft tools - Outlook, Word, PPT, Excel.
• Experience in Concur, Shopping Carts, Meal arrangements will be an added advantage
• You will have Good knowledge of Indian office practices and vendor coordination
• Experience with HR processes and statutory requirements (PF, ESI, PT, GST, EOU)
• Knowledge of local language(s)

The Preferred - You Might Also Have:

• Excellence in Customer-centric -focused
• Self-manages behaviours or styles
• Recognize and accept the requirement and demands of the role
• Ability to manages the complexity requirement of the role
• Ability to demonstrate specific technical/functional skills required for the role.

Working Conditions

• Full-time, office-based role
• Standard Indian working hours, with occasional extended hours based on our needs

What We Offer:

Our benefits package includes …

• Comprehensive mindfulness programmes with a premium membership to Calm
• Volunteer Paid Time off available after 6 months of employment for eligible employees.
• Company volunteer and donation matching programme – Your volunteer hours or personal cash donations to an eligible charity can be matched with a charitable donation.
• Employee Assistance Program
• Personalized wellbeing programs through our OnTrack program
• On-demand digital course library for professional development

... and other local benefits!

At Rockwell Automation, we are dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right person for this or other roles.

#LI-Hybrid or #LI-SS2

Rockwell Automation’s hybrid policy aligns that employees are expected to work at a Rockwell location at least Mondays, Tuesdays, and Thursdays unless they have a business obligation out of the office.