Office Administrator

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Interviewing to fill one (1) part-time office administrator position at Brass Mill Center Mall Management Office, located in Waterbury, CT. Position is on-site for thirty (30) hours per week. If interested, please submit your resume for consideration.

• Must be 21 years of age or older
• Must have at least two (2) years of administrator/manager experience
• Proficient with Outlook, Word, Excel
• Must be reliable/have reliable transportation
• Weekdays only, on-site only

Responsibilities include (but are not limited to):

Handling general office tasks and administrative duties, such as:

• Assisting General Manager and Operations Manager
• Ensuring a welcoming and professional environment for Mall Office guests
• Overseeing check-in and check-out of vendors and coordinating access with mall security
• Answering phones, retrieving voicemail messages, and directing communications between colleagues, customers, and tenants
• Collection and recording of tenant rent payments and monthly sales reporting
• Data entry, composing memorandums, maintaining records, management of tenant files, including onboarding of incoming tenants
• Assisting tenants with balance inquiries and questions
• Submitting vendor invoices for timely payment and mailing vendor checks
• Coding/submitting credit card receipts for timely payment
• Tracking/updating vendor and tenant insurance
• Overseeing distribution and collection of mailbox and space keys

Skills Required:

• Must possess superior interpersonal skills and be able to speak confidently and professionally in English with people or groups of people while positively representing the mall.
• Must have exceptional written/verbal communication to compose memos and effectively communicate with colleagues, tenants, staff, and guests as needed, with minimal spelling/grammatical errors.
• Must be proficient with phone and computer use, including Microsoft programs such as Outlook, Word, Excel, SharePoint, and Teams.
• Previous experience with contracts preferred

Requirements:

• Must be at least 21 years of age
• High School diploma or equivalent
• Must have at least two (2) years of administrative assistant/receptionist experience
• Proficiency with Outlook, Word, Excel, SharePoint and Teams
• Professional appearance; appropriate business-casual attire
• Respectful, flexible, courteous and professional attitude under pressure
• Must be reliable/have reliable transportation
• Remain free from illegal drug use
• Shifts are weekdays only; 9am - 3pm

Equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Job Type: Part-time

Pay: From $17.00 per hour

Expected hours: 30 per week

Work Location: In person