Office Administrator / Receptionist

At GRETA37, we are looking for a professional, flexible, and experienced person to join our fantastic team.

Key Responsibilities:

• Managing Vehicle Maintenance Records
• Update vehicle maintenance records in Eroad
• Monitor/Manage vehicle check lists, driver log sheets
• Documents management
• Monitor/Manage Vehicle Compliance (COF/WOF/REGO/Full service)
• Maintain vehicle folders.
• Work closely with yard supervisor/Health and safety officer/drivers to ensure the compliances
• Process RUC rebates claim.
• Monitor/supervise workshop purchases.
• Monitor daily fuel consumption and prepare fuel analysis report for Directors.
• Issue Mobil cards to employees as per HR request.
• Monitor/Manage unusual driver activities from EROAD/Everlink/Mobil online.
• Process Daily work sheets and yard dockets
• Inventory Management
• Monitor/Manage HILTI transfers.
• Inspect discrepancies in yard stock.
• All Inventory transferers should be supported by Inventory request note from sites, signed by the supervisor.
• Process Inventory charge out to job sites.
• Monitor small plant transfer activities though HILTI /Advise supervisors to use HILTI to transfer small plants between sites.
• Monitor/Manage Small plant purchases complete asset/tools purchase request form and process the plant in HILTI.
• Register maintenance.
• Plant & Vehicle Maintenance Register
• Small Plant and Equipment register
• Workshop tools register
• Office equipment maintenance register
• Documents management & archiving – maintaining the archiving register
• Managing meeting room reservations.
• Daily Authorizing Timesheets (If required) – Liaising with Supervisors and Engineers for discrepancies.
• Work closely with Admin Manager, Yard supervisor and
• Ad-hoc work for Directors/ Finance manager as & when required
• Attending on-going requests from Directors and Managers as and when required

Systems to Manage: Eroad/HILTI/Everlink/Mobil Card

EROAD

• Add employees.
• Issue Eroad PIN number
• Update Vehicles and Plants
• Monthly reporting (Save reports in the Domain)

HILTI

• Add new plants
• Add employees
• Add Job sites
• Register new plants and issue barcode

Job Types: Full-time, Permanent

Benefits:

• Employee discount
• Life insurance
• Relocation assistance

Schedule:

• Afternoon shift
• Fixed shift
• Shift work

Supplementary Pay:

• Signing bonus

Work Location: In person