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Office Administrator / Receptionist
Posted on March 20, 2025
- Rotorua, New Zealand
- No Salary information.
- Full Time

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At GRETA37, we are looking for a professional, flexible, and experienced person to join our fantastic team.
Key Responsibilities:
- Managing Vehicle Maintenance Records
- Update vehicle maintenance records in Eroad
- Monitor/Manage vehicle check lists, driver log sheets
- Documents management
- Monitor/Manage Vehicle Compliance (COF/WOF/REGO/Full service)
- Maintain vehicle folders.
- Work closely with yard supervisor/Health and safety officer/drivers to ensure the compliances
- Process RUC rebates claim.
- Monitor/supervise workshop purchases.
- Monitor daily fuel consumption and prepare fuel analysis report for Directors.
- Issue Mobil cards to employees as per HR request.
- Monitor/Manage unusual driver activities from EROAD/Everlink/Mobil online.
- Process Daily work sheets and yard dockets
- Inventory Management
- Monitor/Manage HILTI transfers.
- Inspect discrepancies in yard stock.
- All Inventory transferers should be supported by Inventory request note from sites, signed by the supervisor.
- Process Inventory charge out to job sites.
- Monitor small plant transfer activities though HILTI /Advise supervisors to use HILTI to transfer small plants between sites.
- Monitor/Manage Small plant purchases complete asset/tools purchase request form and process the plant in HILTI.
- Register maintenance.
- Plant & Vehicle Maintenance Register
- Small Plant and Equipment register
- Workshop tools register
- Office equipment maintenance register
- Documents management & archiving – maintaining the archiving register
- Managing meeting room reservations.
- Daily Authorizing Timesheets (If required) – Liaising with Supervisors and Engineers for discrepancies.
- Work closely with Admin Manager, Yard supervisor and
- Ad-hoc work for Directors/ Finance manager as & when required
- Attending on-going requests from Directors and Managers as and when required
Systems to Manage: Eroad/HILTI/Everlink/Mobil Card
EROAD
- Add employees.
- Issue Eroad PIN number
- Update Vehicles and Plants
- Monthly reporting (Save reports in the Domain)
HILTI
- Add new plants
- Add employees
- Add Job sites
- Register new plants and issue barcode
Job Types: Full-time, Permanent
Benefits:
- Employee discount
- Life insurance
- Relocation assistance
Schedule:
- Afternoon shift
- Fixed shift
- Shift work
Supplementary Pay:
- Signing bonus
Work Location: In person
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