Office Clerk

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Office of the Cook County Public Guardian

JOB DESCRIPTION - AFSCME Council 31, Local 3969

Position: Office Clerk Grade: 12

Location: Adult Guardianship Division

Salary: $51,281.00

Benefits: Information concerning benefits for this position can be found at the Circuit Court of Cook County Employment Opportunities Page.

Summary: The Cook County Public Guardian’s Adult Guardianship Division (OPG) serves as the court-appointed guardian for adults adjudicated as persons with disabilities by the Probate Division of the Circuit Court of Cook County. The Office Clerk is responsible for performing tasks such as handling correspondence, filing, issuing, and delivering court documents, maintaining office files and providing switchboard relief.

Qualification: High School Diploma or GED certification required. Must be well organized, detail oriented, have the ability to handle multiple tasks, have excellent communication (oral and written), professional and interpersonal skills. Must be able to work independently and as part of a team to meet constant deadlines. Must have a valid driver's license.

This position requires a pre-employment drug screening and criminal background check. Applicants are advised that as a Drug-Free Workplace, the use of medical or recreational marijuana is prohibited and will disqualify a candidate from employment.

Essential Duties and Responsibilities:

The following core duties are fundamental to the performance of the job. Other duties may be assigned and/or may be necessary in the performance of the job.

1. File documents and prepare files for Adult Guardianship and Domestic Relations Divisions.

2. File and deliver court documentation.

3. Obtain and copy court files, medical records, and other documentation from various court houses and medical facilities.

4. Operate office machines including scanners, copiers, facsimile machines and Neopost machine.

5. Run various errands.

6. Perform data entry.

7. Scan and store archived files and other documents.

8. Complete quality control of scanned files.

9. Assist with case file management.

10. Assist with data entry.

11. Review data in various office systems.

12. Provide back-up assistance for the front desk/reception area, mailroom, and other support areas as needed.

13. Obtain vital statistic records.

14. Assist with special projects as needed.

15. Respond promptly to calls, email, regular mail and other inquiries daily or in an otherwise timely manner.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

· On a continuous basis, sit at a desk for long periods of time in front of a computer screen;

· Intermittently twist to reach equipment or supplies surrounding desk;

· Perform simple grasping and fine manipulation;

· Strength to lift files weighing up to 20 pounds;

· Use telephone and computer keyboard on a daily basis.

THE OFFICE OF THE PUBLIC GUARDIAN IS AN EQUAL OPPORTUNITY EMPLOYER

Job Type: Full-time

Pay: $51,281.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Work Location: In person