Office Director

We are seeking a detail-oriented and highly organized Office Director to lead our administrative operations. The ideal candidate will be responsible for overseeing key financial and operational functions, including accounts receivable and payable, work order processing, insurance tracking, and business documentation. This role also plays a pivotal part in coordinating communication between regional managers and administrative staff, as well as managing all aspects of employee onboarding.

Key Responsibilities:

• Monitor and analyze accounts receivable and accounts payable to ensure accuracy and timeliness of transactions.
• Review and manage work orders, ensuring timely resolution and appropriate documentation.
• Maintain and update insurance records and ensure compliance with internal and regulatory requirements.
• Organize and oversee the management of business documentation, including contracts, licenses, and operational policies.
• Serve as the main point of contact between regional managers and administrative teams, facilitating effective communication and information flow.
• Lead and manage the employee onboarding process, including paperwork, orientation, and system access setup.
• Prepare and present periodic reports on financial and administrative performance to senior leadership.
• Use QuickBooks to track financial transactions and generate financial reports.
• Utilize Microsoft Word and Excel for document creation, record-keeping, data analysis, and reporting.

Qualifications:

• Bachelor’s degree in Business Administration, Accounting, Finance, or a related field.
• Minimum 3–5 years of experience in office management, accounting, or administrative leadership.
• Proficiency in QuickBooks, Microsoft Word, and Microsoft Excel.
• Strong analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
• Experience with onboarding processes and HR administrative functions is a plus.

Job Type: Full-time

Pay: $60,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Application Question(s):

• Are you familiar with Bank reconciliation?

Education:

• Bachelor's (Preferred)

Experience:

• QuickBooks: 1 year (Required)
• Microsoft Excel: 1 year (Preferred)

Work Location: In person