Office Manager

We're Hiring: Office Manager

Support Excellence. Guide Operations. Help Patients Thrive.

Join a mission‑driven healthcare organization dedicated to improving the physical and mental well‑being of the communities we serve. We’re seeking a dynamic full-time Office Manager to partner with senior leadership and ensure smooth, patient‑centered operations at one of our primary care sites in Monmouth County. This is an opportunity to lead a team, optimize workflows, and create an exceptional experience for both patients and staff.

What You’ll Do:

As Office Manager, you’ll be the backbone of our operations—empowering teams and driving efficiency to deliver outstanding care. Your responsibilities include:

• Champion Our Mission: Foster a culture of collaboration, excellence, and compassion in every interaction.

• Own Daily Operations: Ensure seamless, compliant workflows across assigned facilities.

• Partner for Quality: Work closely with providers and the Senior Office Manager to meet quality measures and advance continuous improvement initiatives.

• Lead & Develop Teams: Oversee staffing needs, recruitment support, onboarding, credentialing, and ongoing staff development.

• Coach for Success: Supervise and mentor front desk and administrative staff, promoting accountability and high performance.

• Drive Efficiency: Manage scheduling, overtime, mileage, and daily site huddles to keep operations running smoothly.

• Ensure Compliance: Uphold organizational policies and standards for attendance, appearance, and conduct.

What We’re Looking For:

• Education: Bachelor’s degree preferred; equivalent experience considered.

• Experience: Strong background in office management or healthcare administration.

• Skills:

  • Exceptional organizational, analytical, and problem-solving abilities.

  • Proficiency with EMR systems (NextGen), Phreesia, and insurance verification tools preferred.

  • Outstanding communication and interpersonal skills.

  • Proven ability to lead, coach, and motivate teams.

• Attributes: Independent, detail-oriented, and thrives in a fast-paced environment.

Why You’ll Love Working Here:

• Impact: Your leadership directly improves patient care and community health.

• Growth: Opportunities for professional development and advancement.

• Culture: Collaborative, supportive, and mission-focused team environment.

Working Conditions: Fast-paced clinical office setting with high patient interaction and administrative responsibilities. Flexibility and prioritization are key.

In compliance with New Jersey's Pay Transparency Act, the compensation range for this position is USD $60,000 to USD $82,000. When determining an offer, Healthcare Organization considers factors such as the scope and responsibilities of the role, the candidate's work experience, education/training, relevant skills, internal pay equity, and market and organizational conditions. For more details about our benefits, please visit our Careers page.

EEOC

Healthcare Organization provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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