Office Manager

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Introduction:
About Family Planning Australia

Family Planning Australia (FPA) is the leading provider of reproductive and sexual health services in NSW. We are an independent not-for-profit organisation, with the aim to advance lifelong sexual and reproductive health and rights. We offer expert clinical care, information, and advice for everybody in every family as well as education and training and evidence-based research to support doctors, nurses, and other professionals.

Our Values

Family Planning Australia is a pro-choice organisation
All staff must fully support the FPA - Values

Benefits

• Access to salary packaging ($15,900pa) plus meal/entertainment ($2,650pa) increasing your fortnightly take home pay
• Modern offices and clinical facilities
• Access to paid leave entitlements including rostered days off, annual leave, personal/careers leave, parental leave, study leave
• Learning and Development opportunities

Description:
About you

We are seeking the right candidate who will not just manage a team but create a culture where our values are the default and judgement free care is the baseline. Do you possess a solid understanding of a clinic environment, with experience in reception with the ability to driving a positive cultural environment. Are you a calm, solutions-orientated, motivated person with an eye for detail who values integrity, clinical safety, and can bridge the gap between office management and administrative efficiency, then Family Planning Australia is who you have been looking for.

About the role

• Permanent part time (4 days per week)
• Tuesday - Friday | 8:30am - 5:00pm

The Office Manager is an experienced administrator looking to expand on their leadership skills or to progress towards a practice management role. As part of a multidisciplinary team, you will be responsible for ensuring the efficient day-to-day operations of the Dubbo Family Planning Australia clinic and outreach services.

Under the direction of the Practice Manager – Regional Clinics, you will lead a safe, responsive and client-centred clinic by maintaining effective administrative systems and supporting operations and medical and nursing staff.

The role also serves as the primary point of contact for clients and visitors, facilitating access to clinical services through effective appointment coordination, enquiry management and front-of-house service delivery.

Are you ready to join our team - Next steps

For detailed information about responsibilities and selection criteria, please see the attached position description

If you are interested, click the apply button and submit your current resume and a cover letter. If you have any questions about this opportunity, please reach out to Kristy on kristys@fpnsw.org.au for more details.

Please submit your current resume and a cover letter addressing the selection criteria listed in the position description.
We will be reviewing applications regularly, and the advertisement may be closed early if the position is successfully recruited to.

FPA is an Equal Opportunity Employer and we encourage all suitably qualified applicants to apply, including Aboriginal People and people from racial, ethnic or ethno-religious minority groups and people with disability.

Family Planning Australia does not accept unsolicited agency resumes or applications and is not responsible for any fees related to unsolicited agency resumes or applications.

Skills and Experiences:
Selection Criteria
Essential

Minimum four years’ experience in a reception, administrative or customer service role, preferably within a healthcare or clinic environment.
Experience managing staff or leading a team.
Highly developed interpersonal and communication skills, with the ability to respond to a diverse range of client needs in a professional and respectful manner.
Proven ability to deliver high-quality, client-focused service in a fast-paced environment, including managing high volumes of enquiries via phone and in person.
Strong organisational and time management skills, with the ability to prioritise competing demands and maintain attention to detail.
High level administrative and computer skills, including experience with scheduling systems, data entry and Microsoft Office applications.
Demonstrated ability to work effectively and collaboratively within a multidisciplinary team environment.
Current NSW driver’s license
Must have full Australian working rights.

Desirable

Experience in a healthcare setting, including familiarity with electronic medical record systems and patient administration systems
Knowledge of Medicare billing processes and financial administration within a clinical environment
Experience working with priority populations including Aboriginal and Torres Strait Islander people, culturally and linguistically diverse communities, young people, LGBTQIA+ people and people with disability
Understanding of, or commitment to, reproductive and sexual health service delivery and a pro-choice framework

Other requirements

A Criminal Record Check is required prior to commencement in the role
NSW Health Category A immunisation/vaccination requirements apply to this role