Office Manager

Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role…

The Office Manager plays a key role within the Global Real Estate team, reporting directly to the Regional Director of Facilities & Real Estate. This position is primarily responsible for overseeing office management at H. C. Andersens Blvd. 1. As part of the International Real Estate team, you will collaborate closely with a global organization, utilizing and leveraging its extensive resources and internal expertise. Main areas of coordination include Facilities Maintenance, Facilities Procurement, Postroom/Document Services, Reception, Catering, Cleaning, along with all related tasks that support an office function. The role does require collaborating with peers across the Facilities organisation to realise synergies in defining processes/standards/procedures, and operations. This role involves engagement with other key departments within the organisation including IT, Comms, Finance and P&C. Excellent relationship management is required to direct internal and external resources as appropriate including landlord liaison, building contractors, vendor management.

This role involves the coordination and maintenance of: Office space and Meeting Rooms, Office Supplies, Health and Safety, New Starters and Internal Moves, General Facilities Operations and Managing Relationships.

The role requires proficiency in the use of Microsoft office (Word, Excel, PowerPoint). As part of the broader Global Real Estate team, this role will be based in Copenhagen but may occasionally require travel in support of new initiatives. The evolution of realising synergies within the organisation potentially gives this role a great opportunity to influence and work across other locations. This full-time position is based in Copenhagen and requires an onsite presence at the office five days per week. The standard work week applies (Monday-Friday, 08:30-16:30 in the office); however, the individual must maintain flexibility between 08:00-09:00 and be available to address emergencies and collaborate with contract suppliers on a 24/7 basis if necessary.

Your Role Accountabilities…

• Coordination of Maintenance, Postroom, the company mailbox (e-boks) and distribute documents to proper stakeholders, Waste Disposal and Cleaning to align and deliver, consistent, transparent services.

• Following best practices of service delivery and take a proactive and flexible approach to work in a dynamic environment with constantly changing priorities.

• Monitoring and measuring supplier performance against the applicable benchmarked criteria and KPIs, ensuring objectives and responsibilities are met.

• Ensuring all contract documentation is reviewed and updated and supplier service level agreements are in place and reviewed and updated, on a regular basis.

• Ensuring suitable service partners and preferred suppliers are sourced appropriately and deliver services and products in a timely and cost-efficient manner.

• Ensuring continuity of supply and managing supply chain risk in co-operation with the procurement function. Coordinate all quotations and purchase order requirements and raise orders as required. Follow through on all POs, invoices and credits as required.

• Identify opportunities to reduce cost, avoid unnecessary spend, consulting and collaborating with peers and senior management.

• Meeting management and event organizing when required.

• Administration coordination and wider team support.

• Effective time management and organisational skills with the ability to prioritise their own workload.

• Aiding compliance with any applicable procedures recognising privacy and confidentiality.

• Developing of relationships with the wider client/customer/business community to ensure alignment, enhance engagement, and foster adoption and communication with the wider GRE (Global Real Estate) team.

Qualifications & Experience…

• Previous experience in Office Management.

• Proven track record of financial budget management, budget/time, and delivering measurable and sustainable savings across multiple Facilities Management categories.

• Strong communication skills, both verbal and written and ability to build effective working relationships with all key internal and external contacts within the supply-chain of FM service delivery.

• Previous experience working in an operational facility supply chain function.

• Fluent in both Danish and English. (Spoken and written).

#LI-Hybrid

How We Get Things Done…

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

Championing Inclusion at WBD

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, regardless of sex, gender identity, ethnicity, age, sexual orientation, religion or belief, marital status, pregnancy, parenthood, disability or any other category protected by law.

If you’re a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.