Operations Assistant & Marketing Coordinator

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About the Role: We are a Toronto-based renovation company seeking a versatile and organized individual to act as the right hand to the owner. This is a hybrid role that balances three key areas: Creative Marketing, Executive Assistance, and Financial Administration.

This is a perfect opportunity for a recent graduate or early-career professional who wants to learn how to run a small business from the ground up. You will handle everything from creating social media content at job sites to managing the company books.

Key Responsibilities:

1. Financial & Bookkeeping Support

• Invoicing & Expenses: Create and send invoices to clients; collect and organize receipts from job sites.
• Bookkeeping: Perform data entry into accounting software (e.g., QuickBooks Online/Xero), categorize expenses, and reconcile bank statements.
• Payroll & Trades: Assist in tracking hours and processing payments for subcontractors.

2. Social Media & Content Creation

Content Capture: Visit active renovation sites in the GTA to capture video and photos.

• Social Management: Edit and post engaging Reels/TikToks showcasing project transformations; manage DMs and comments.

3. Executive Assistance

Schedule Management: Coordinate the owner’s calendar, supplier meetings, and site visits.

• Communication: Act as the primary point of contact. Fluency in Mandarin or Ukrainian is a significant asset.
• Office Admin: Maintain digital filing systems and handle ad-hoc business errands.

Qualifications:

• Education: Background or diploma in Business Administration, Marketing, or Bookkeeping is preferred.
• Financial Literacy: Comfortable with numbers and Excel. Experience with QuickBooks Online (or similar software) is a strong plus.
• Social Media Fluency: Demonstrated ability to create video content (CapCut, InShot, Instagram Trends).
• Language: Professional proficiency in English. Mandarin or Ukrainian speakers are highly preferred.
• Transportation: Valid G Driver’s License and access to a vehicle.

Who You Are:

• You are adaptable: You can switch from editing a video to reconciling an invoice without missing a beat.
• You are organized: You have high attention to detail, especially when it comes to numbers and schedules.
• You are eager to learn: You are looking for a role with variety where no two days are the same.

Job Type: Full-time

Pay: $38,449.61-$41,000.00 per year

Work Location: In person