Part Time Office Assistant

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Job Overview
We are seeking a dynamic and detail-oriented Part Time Office Assistant to join our team! This energetic role is perfect for someone who thrives in a fast-paced environment, loves supporting office operations, and enjoys providing exceptional customer service. As a vital member of our administrative team, you will help ensure smooth daily operations, manage front desk responsibilities, and assist with various clerical tasks. This position offers flexible hours and the opportunity to develop valuable office management skills while contributing to a positive workplace atmosphere.

Responsibilities

• Greet visitors and clients warmly at the front desk, providing excellent customer service and professional phone etiquette.
• Manage multi-line phone systems efficiently, directing calls to appropriate staff members and taking detailed messages when needed.
• Perform data entry and maintain accurate records using Microsoft Office applications, Google Workspace, and other office software.
• Handle filing, document proofreading, and organize office supplies to ensure a tidy and efficient workspace.
• Assist with calendar management and scheduling appointments for staff or executives.
• Support bookkeeping tasks using QuickBooks or similar accounting software, including basic invoicing and expense tracking.
• Provide administrative support such as copying, scanning, mailing, and preparing correspondence.
• Maintain organized digital and physical filing systems to ensure quick retrieval of information.
• Assist with office management duties including supply inventory checks and coordinating maintenance requests.
• Offer general clerical support to enhance overall office productivity and foster a welcoming environment for visitors and team members.

Experience

• Prior office experience or administrative support roles preferred but not required; enthusiasm for learning is key!
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Drive), and basic computer literacy skills.
• Experience handling multi-line phone systems and managing front desk operations is highly desirable.
• Knowledge of QuickBooks or bookkeeping experience will be advantageous for supporting financial tasks.
• Strong organizational skills with the ability to prioritize tasks efficiently in a busy environment.
• Excellent typing speed combined with attention to detail for proofreading documents and data entry accuracy.
• Demonstrated customer service skills with professional phone etiquette and friendly demeanor.

Pay: $20.00 - $23.00 per hour

Expected hours: No more than 20.0 per week

Work Location: In person