Procurement Specialist

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Job Description:

Responsibilities:

Supports Contracts

• Administers Requests for information (RFIs), Request for Quotations (RFQ), Request for Proposals (RFPs), financial and performance clauses, metrics, terms, and rebates/penalties to ensure the best bid among various vendors

• Engages in price negotiation with the vendors

• Gathers and organizes information for inventory and value, analysis to determine risk

Conducts IS Procurement related activities, and conducts economic research and analysis

• Performs purchasing in Oracle or Coupa for Appropriations / Projects, or Shop Requisitions for purchases via Corporate Procurement Finance; to periodically monitor and/or escalate to ensure deliveries and/or payments to vendors are duly completed for the purchases

• Conducts data collection and analysis (i.e., internal spend, value analysis, cost, etc.) and supplier qualification and measurement efforts for IS related spend to meet cost saving / avoidance objectives

• Utilizes standard bidding process to continuously focus on testing the marketplace for best deal

• Manages the relationships and build rapport with existing as well as new suppliers.

• Coordinates & facilitates meetings / calls on any disputes or outstanding issues between UPS & suppliers.

• Provide guidance to users in managing IS related spend purchases via system, whenever necessary

• Establish and/or maintain catalogs in Coupa relating to APAC Resellers, with help from GBS AP, for buy channel, as well as to coordinate between Suppliers and GBS AP / end users whenever problem arises

Assists in Procurement Policy Enforcement

• Supports and enforces Procurement policies, along with all other audit-related and regulated procurement requirements to ensure compliance

Uses Procurement Technology to Generate Reports, Provide Impact Analysis, Process Improvement

• Gathers and organizes data for analysis

• Establishes new report generation processes, determines standards for report generation, maintenance, and distribution where applicable

• Explore and streamline Procurement processes, where possible, for continuous process improvement

Qualifications:

• Possess a Degree or Diploma in Information Technology, Engineering, Business Administration or Finance

• Possess at least 1 year of working experience in similar capacity

• Display excellence organizational, problem solving and analytical skills

• Display good communications skills.

• Able to gather and analyze financial information (e.g. return on investment, net present value), perform cost/benefit analysis and summarize standard financial information

• Familiarity with Logistics and Supply Chain Management Systems and/or distribution and manufacturing process will be preferred. Exposure to Brokerage system will have an added advantage.

• Able to work independently but also a strong team player

• Proficient in Microsoft Office

Employee Type:

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