Project Coordinator

Project Coordinator

Job Description

• Serves as the primary interface between Field Supervisors, Managers, and Procurement for all PO requests.
• Ensures all PO requests are complete and accurate.
• Tracks PO lifecycle from request through issuance.
• Maintains visibility on open requests and follows up with Procurement.
• Supports compliance with procurement KPIs.
• Acts as the central point of contact for AP related to vendor invoices.
• Tracks invoices against POs and ensures proper coding and approval.
• Resolves discrepancies between invoices and POs.
• Ensures timely invoice processing.
• Serves as the primary liaison for AR on rebillable expenses.
• Tracks and validates rebillable costs.
• Maintains a rebill log to ensure proper billing to clients.
• Provides administrative support to Field Supervisors during mobilization and demobilization coordination.
• Assists with vendor management and supports cost tracking and budget visibility.
• Maintains trackers for PO status, invoices, and rebills and provides reporting to leadership.
• Identifies inefficiencies and improves processes.
• Performs other related duties as assigned to assist with successful operations and business continuity.

• Must be legally authorized to work in the United States without the need for sponsorship.
• Must be at least 18 years of age or older.
• Successfully passes all applicable general pre employment testing including but not limited to: background check, pre employment drug screening, pre employment fit tests, pre employment aptitude and/or competency assessment(s).
• Proficiency in spoken English language
• U.S. Driver’s License required. Employment is contingent upon meeting company driving standards, including an acceptable Motor Vehicle Record (MVR) in accordance with Company policy.

• High school diploma or GED required.
• Project Management Professional (PMP) Certification or a Bachelor’s Degree in a related field preferred.
• Minimum of three (3) years of experience in project coordination or a related administrative operations role.
• Demonstrated understanding of procurement, Accounts Payable (AP), and Accounts Receivable (AR) workflows.
• Prior experience utilizing ERP or CMMS systems required.

• Advanced skills in Microsoft Excel and data reporting to maintain accurate trackers and visibility.
• Exceptional organizational skills with the ability to maintain accuracy in PO coding, invoice tracking, and rebill validation.
• Strong interpersonal skills to act as a central liaison between field teams, vendors, and corporate departments.
• Ability to identify discrepancies in financial documentation and implement process improvements to resolve inefficiencies.
• Proven ability to manage a high volume of administrative requests while meeting established KPIs and deadlines.

• Understand all health and safety communications.
• Possess a sufficient level of relevant equipment knowledge.
• Comprehend verbal and written communications from the company and other employees.
• Comprehend all operational and safety procedures.
• Understand alerts and emergency notifications, including Responses to Alerts, Warnings and Emergencies.
• Understand the contents of announcements and/or radio communications.
• Are able to effectively and independently communicate with customers, supervisors, and colleagues.
• Are able to prevent workplace accidents and/or injuries through effective communication.