Project Coordinator

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A Project Coordinator plays a crucial role in managing construction projects from inception through completion, ensuring alignment with timelines, budgets, and quality standards. This role demands exceptional organizational and leadership capabilities to effectively coordinate diverse project stakeholders, oversee documentation, and drive seamless project execution. The Project Coordinator ensures compliance with all regulatory and safety requirements while facilitating clear communication among all parties involved to deliver successful outcomes that meet company objectives.

Key Responsibilities (including but not limited to):

-Lead the planning, organization, direction, control, and evaluation of construction projects to ensure completion within established schedules, specifications, and budgets.

-Develop comprehensive budget estimates and continuously monitor project expenditures to maintain financial accountability.

-Create, maintain, and manage detailed construction schedules and milestone tracking; proactively monitor progress and adjust plans to mitigate delays.

-Draft, review, and negotiate contractual agreements, including amendments and change orders, with architects, consultants, clients, suppliers, and subcontractors.

-Prepare and oversee the development of construction documentation such as tender packages, Requests for Proposals (RFPs), and Requests for Information (RFIs).

-Act as a company representative in business-related matters, including union contract negotiations when required.

-Compile and distribute thorough progress reports and updated project schedules to all relevant stakeholders.

-Supervise subcontractors and direct subordinate staff, ensuring adherence to project scopes, timelines, and quality standards.

-Guarantee compliance with all applicable building codes, safety protocols, and legal regulations throughout the project lifecycle.

-Coordinate with engineers, architects, inspectors, and regulatory authorities to obtain necessary permits, inspections, and approvals.

-Manage procurement processes for materials and services; conduct bid evaluations and select qualified suppliers and subcontractors based on merit and project requirements.

-Review and authorize technical drawings, shop drawings, and submittals to verify conformity with project specifications.

-Perform regular site inspections to enforce quality control, verify workmanship, and ensure adherence to safety and project requirements.

-Facilitate consistent communication through regular meetings with clients, consultants, and internal teams to review progress, address challenges, and ensure alignment.

-Implement and maintain project management systems and tools for efficient document control, scheduling, and reporting.

-Uphold workplace safety and environmental standards across all construction activities, fostering a culture of safety and compliance.

-Respond promptly to RFIs, providing clear and accurate clarifications to consultants and contractors throughout all phases of construction.

-Collaborate with financial departments to oversee invoicing, cost monitoring, and final billing processes, ensuring accuracy in alignment with project milestones.

Application Process

Applicants should submit a résumé and cover letter outlining how they meet the specific requirements of the position.

Our company welcomes diversity in the workplace and encourages applications from all qualified applicants. We are committed to accommodating applicants’ needs in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code throughout the selection process. Please contact our HR department should you need accommodation.

Interviews will begin as early as suitable candidates are identified. We thank all applicants in advance for their interest; however, only those invited to an interview will be contacted.

Job Type: Full-time

Pay: $50,000.00-$60,000.00 per year

Ability to commute/relocate:

• Mississauga, ON (L5B): reliably commute or plan to relocate before starting work (required)

Experience:

• Project Coordinator: 2 years (required)

Work Location: In person