Receptionist / Administration Assistant

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Description:
William Buck, more than advisors: We understand that exceptional advice comes from passionate people who thrive in an environment where they feel empowered to shape outcomes. That's why at William Buck, we've created what we like to call the 'Goldilocks' model – a top ten performing business that's just the right size to ensure every employee has a tangible impact.

William Buck is the perfect place to start, grow or take your career to the next level. Be part of a dynamic team that prides itself on delivering advice that makes a difference.

Description of the role: We’re seeking a Receptionist to join our administration team. In this role, you will predominantly manage receptionist duties, serving as the first point of contact for visitors and callers. Additionally, you will provide occasional personal assistant support to the COO and ad hoc support to senior assistants, helping with scheduling and administrative tasks as needed.

What makes you ‘just right’:
Proven experience as a receptionist or front-of-house professional.
Strong communication skills, both verbal and written.
Excellent organisational skills with the ability to multitask and prioritize.
Professional and friendly demeanour, with a welcoming attitude.
Proficiency in Microsoft Office (Outlook, Word, Excel).
Ability to handle confidential information discreetly.
Reliable and punctual with strong attention to detail.

What your day might look like:
Manage incoming calls, emails, and correspondence efficiently.
Greet and welcome visitors in a professional and courteous manner.
Maintain the reception area, ensuring it is clean and presentable.
Schedule and coordinate appointments and meetings as needed.
Handle incoming and outgoing mail and deliveries.
Assist with managing the COO’s calendar and scheduling appointments.
Prepare and organize documents or meeting materials.
Coordinate communication between the COO and internal or external contacts.
Support the COO with minor administrative tasks and ad hoc projects as requested.

• Handle sensitive information with discretion and maintain confidentiality.

What makes us ‘just right’:

• Flexible working to help you balance work and personal responsibilities.
• Career enhancement and development opportunities.
• Free company provided Salary Continuance insurance.
• In-House Psychologist.
• Extended EAP to support you and your eligible family members.
• Bi-Monthly Colleague Lunch.
• Dress for your day.
• Social Club events.
• Run Club.
• Working in a vibrant and collegiate culture where your contribution is valued.

More about us:
William Buck is a leading network of Chartered Accountants and business advisors, established in 1895, with over 140 partners and 1,100 professional staff across 10 offices in Australia and New Zealand, focusing on deeply understanding clients’ needs and tailoring solutions that go beyond traditional accounting and advisory services.

If you want to join a company where friendships are forged and careers made, then come on over to a place that's delivering more than just advice.

Diversity, equity and inclusion statement:
William Buck is committed to creating an inclusive workplace where diverse perspectives are celebrated, and everyone feels valued.

Prior to the next step in the recruitment process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment process