Receptionist - Administrative Assistant

At Regeneron, we believe that when the right idea finds the right team, powerful change is possible. As we work across our growing network to invent, develop and commercialize life-transforming medicines for people with serious diseases, we’re establishing new ways to think about science, manufacturing and commercialization. And new ways to think about health. We are looking for an organized and proactive individual to take on the role of Receptionist – Administrative Assistant in Munich. As a key member of our team, you will play a vital role in ensuring smooth office operations while supporting the German Management Team and Office Manager. This is an exciting opportunity to contribute to a positive work environment and help drive efficiency across the organization. If you're passionate about administrative excellence and enjoy working in a dynamic setting, this role is for you. This is a temporary position for 12 months.

A Typical Day may include:

• Answer and manage the main reception phone, redirecting calls or taking messages for team members.

• Coordinate office operations by greeting visitors, activating badges, and directing candidates and vendors.

• Arrange national and international travel for new hires, visiting employees, or other team members, ensuring all travel logistics are handled efficiently.

• Create and maintain expense reports using Concur and Talent Hub, ensuring accuracy and compliance.

• Attend meetings, document minutes, and distribute them to relevant parties.

• Manage office supplies and kitchen inventory, ensuring availability and organization.

• Perform general administrative duties, such as handling invoices, sending packages, and maintaining organized files.

• Support event organization and facility management, coordinating repairs and checks with the facility manager.

• Contribute to team efforts by fostering a positive and efficient working environment.

This Role May Be For You If:

• You enjoy interacting professionally with colleagues at all levels and external visitors.

• You have strong organizational skills and can manage multiple tasks and projects simultaneously.

• You are detail-oriented, punctual, and proactive, with excellent time management skills.

• You are flexible and quick to learn, adapting to new tasks and responsibilities with ease.

• You value confidentiality and can handle sensitive information with discretion.

• You have a helpful and courteous demeanor, contributing to a welcoming and professional office atmosphere.

To Be Considered:

Applicants might have minimum of two years of experience in an office setting. Good proficiency in computer systems, including MS Teams, iPhone, and Microsoft Office tools. Strong interpersonal skills with the ability to build rapport across different functions and levels. Fluency in German and English, with excellent written and oral communication skills. Preferred qualifications include prior experience as a receptionist or administrative office support and familiarity with expense management systems such as Concur.

Does this sound like you? Apply now to take your first step towards living the Regeneron Way! We have an inclusive culture that provides comprehensive benefits, which vary by location. In the U.S., benefits may include health and wellness programs (including medical, dental, vision, life, and disability insurance), fitness centers, 401(k) company match, family support benefits, equity awards, annual bonuses, paid time off, and paid leaves (e.g., military and parental leave) for eligible employees at all levels! For additional information about Regeneron benefits in the US, please visit https://careers.regeneron.com/en/working-at-regeneron/total-rewards/. For other countries’ specific benefits, please speak to your recruiter.
Please be advised that at Regeneron, we believe we are most successful and work best when we are together. For that reason, many of Regeneron’s roles are required to be performed on-site. Please speak with your recruiter and hiring manager for more information about Regeneron’s on-site policy and expectations for your role and your location.

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or parental status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. The Company will also provide reasonable accommodation to the known disabilities or chronic illnesses of an otherwise qualified applicant for employment, unless the accommodation would impose undue hardship on the operation of the Company's business.

For roles in which the hired candidate will be working in the U.S., the salary ranges provided are shown in accordance with U.S. law and apply to U.S.-based positions. For roles which will be based in Japan and/or Canada, the salary ranges are shown in accordance with the applicable local law and currency. If you are outside the U.S, Japan or Canada, please speak with your recruiter about salaries and benefits in your location.

Please note that certain background checks will form part of the recruitment process. Background checks will be conducted in accordance with the law of the country where the position is based, including the type of background checks conducted. The purpose of carrying out such checks is for Regeneron to verify certain information regarding a candidate prior to the commencement of employment such as identity, right to work, educational qualifications etc.