Research Grants Officer

About the Role
Swinburne University of Technology has emerged as one of the top 300 universities globally, reflecting its growing reputation and commitment to excellence. As part of its 2025 strategy, the University is focused on enhancing both research performance and impact. Central to this objective is the Research Grants and Contracts team within Research Services, responsible for managing all aspects of research grants and contracts. This team comprises three specialist units - Research Grants, Research and Industry Contracts, and Major Research Initiatives. The Research Grants Officer operates under the Research Grants unit.
The Research Grants Officer, reporting to the Manager, Research Grants, plays a key role in supporting the development and submission of research grant proposals. This includes conducting proposal reviews and compliance and eligibility checks, providing administrative assistance, coordinating grant-related seminars and information sessions, liaising with other areas of university administration, and managing data in research management systems. The role requires a strong customer-centric focus for delivering exceptional service, initiative to address complex issues, excellent organisational skills and attention to detail, as well as the ability to maintain effective working relationships with colleagues and researchers.

About You
To be suitable for this role you will need to have experience in the below key accountabilities:

• Demonstrated experience in project coordination, administration and support preferably in research grants administration or other complex funding programs.
• Experience in developing, reviewing and coordinating national competitive grant schemes submissions in a tertiary institution, research institute or funding agency. Experience working across ARC, NHMRC and/or MRFF schemes is highly desirable.
• Strong written and verbal communication skills including the ability to draft clear correspondence and work instructions.
• Strong organisational and project management skills with proven ability to ensure effective completion of tasks within deadlines.
• Demonstrated ability to build and maintain effective networks, develop collaborations and partnerships with a wide range of internal and external partners.
• Ability to work autonomously and cooperatively in a team-environment, to follow through on tasks to completion with minimal supervision, and to seek advice and escalate matters, when required.

Other key competencies for the role are outline in the Position Description.

About Swinburne University of Technology
Swinburne’s strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research.

To Apply
Please submit your CV and cover letter addressing your suitability for this position.
To review the Position Description and to apply, please scroll down to the bottom of the page.
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Please Note: Appointment to this position is subject to passing a Working with Children Check.
If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on talentacquisition@swin.edu.au.

Applications will close on Sunday 8 June 2025.

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.

Diversity, Equity and Inclusion
Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.
Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.
We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.
We support applicants with disabilities. Adjustments can be requested at any time during the recruitment process. For Reasonable Adjustment requests, including accessible formats for the PD, application form or any other document, please contact at DCR@swin.edu.au or call +61 3 9214 3550.
Victoria’s Commitment to Action: Improving international student employment outcomes.
As a signatory to Victoria’s Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.
As a Circle Back Initiative Employer, we commit to responding to every applicant.