Senior Accounts Administrator

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About Enviro Facilities Management Ltd

Enviro Facilities Management Ltd is a leading provider of integrated facilities services, delivering high‑quality, reliable, and sustainable solutions to clients across multiple sectors. As we continue to expand, we are seeking a highly experienced and detail‑driven Senior Accounts Administrator to join our finance team and play a key role in supporting our day‑to‑day financial operations.

Role Overview

The Senior Accounts Administrator will take responsibility for core accounting functions including Accounts Payable, Accounts Receivable, invoicing, VAT compliance, PAYE, payroll processing, and bank reconciliations. This role requires a proactive and organised professional who can manage busy workflows, maintain strong accuracy levels, and contribute to the ongoing improvement of financial processes within Enviro Facilities Management Ltd.

Key Responsibilities: Accounts Payable

• Process high volumes of supplier invoices accurately and efficiently
• Reconcile supplier statements and resolve discrepancies
• Ensure timely payment runs and maintain positive supplier relationships
• Support month‑end accruals and AP reporting

Accounts Receivable

• Prepare and issue customer invoices in line with contract requirements
• Monitor receivables, chase overdue balances, and manage credit control
• Maintain accurate customer accounts and allocate incoming payments

Invoicing & Financial Administration

• Lead weekly and monthly invoicing cycles, ensuring accuracy and completeness
• Review work orders and service documentation to validate billing
• Assist with month‑end close and financial reporting

Bank & Balance Sheet Reconciliations

• Perform daily, weekly, and monthly bank reconciliations
• Investigate and resolve any posting errors or discrepancies
• Maintain and reconcile balance sheet accounts

VAT & Statutory Compliance

• Prepare, review, and submit VAT returns within statutory deadlines
• Ensure compliance with all Revenue reporting requirements
• Maintain documentation for audit and compliance purposes

Payroll – Weekly & Monthly

• Process weekly and monthly payroll in full compliance with Irish PAYE requirements
• Manage statutory deductions (PAYE, PRSI, USC) and pension calculations
• Maintain payroll records and respond to employee queries
• Work closely with HR on onboarding, leavers, and payroll updates

PAYE Administration

• Complete PAYE submissions and ensure alignment with Revenue obligations
• Maintain accurate tax documentation and support annual reporting

Skills & Experience Required

• Minimum 5 years’ experience in a similar accounting/finance administration role
• Strong proficiency in AP, AR, Invoicing, VAT returns, PAYE, and Payroll
• Demonstrated experience in weekly and monthly payroll processing
• Strong understanding of Irish tax regulations and compliance
• Advanced MS Excel skills and familiarity with accounting software (e.g., Sage, Xero, or similar)
• Excellent attention to detail and strong organisational skills
• Ability to manage multiple deadlines in a fast‑paced environment
• Strong communication and interpersonal skills

Desirable Attributes

• IATI qualification, ACCA part‑qualified, or similar
• Proficient in the use of SAGE Accounting and Payroll
• Experience within the facilities management, construction, or service industries
• Ability to streamline financial processes and support continuous improvement initiatives

Job Types: Full-time, Permanent

Pay: €38,000.00-€48,000.00 per year

Benefits:

• Company pension
• On-site gym
• On-site parking
• Sick pay

Work Location: In person