Find Your Next Job
Site Administrator
Posted on Dec. 24, 2024
- Etobicoke, Canada
- 0 - 0 USD (yearly)
- Part Time

Oracle Group Realty is seeking a Junior Site Admin. The role requires the employee to work Saturday, Sunday and Monday at the Water’s Edge sales office located at 2169 Lakeshore Blvd W. Hours are Sat-Sun 11:45am-5:15pm and Monday 11:45am-6:15pm.
Key Responsibilities:
- Reviews all sales documents throughout the sales cycle and coordinating execution of agreements and creation of all sales related templates.
- Prepare offers, including Agreement of Purchase & Sale, amendments, commission letters, etc.
- Maintain accurate sales files and copies pertaining to each transaction electronic and physical.
- Coordinating with the developer as required to fulfil any requests they may have for the site.
- Write up of offer Agreements using sales management software that the client uses.
- Assisting with the collection of deposit cheques from purchasers/agents.
- Photocopying/filing documentation for sales.
- Create and update records and databases of client/agent information.
- Work collaboratively with the on-site staff and other team members to ensure seamless administration.
- Assist with the ordering of office supplies.
- Ensure operation of equipment by completing preventative requirements ie, calling for repairs.
- Calling of brokerages to follow up on recent email campaign, come to sales office/event
- Prepare and maintain accurate documentation related to project progress, client interactions, and administrative activities
- All rules and/or requirements set out in the Trust in Real Estate Services Act, 2002 and its regulations, as amended.
- Participate in and support various sales and marketing initiatives (including but not limited to special events, broker events, developer events or other project events) on behalf of the brokerage from time to time (including times that that may fall outside regular business hours).
- Any other task or responsibility that may arise and which is related to the Site Administrator's job and reasonably required by the VP of Operations, Director of Sales & Marketing or the President.
Qualifications:
- Education: High-School Diploma minimum
- Experience: 0-2 years
- Languages: Fluent in English spoken/written. Additional language fluency is bonus, but not necessary
Skills:
- Strong organizational skills and task-oriented focus
- High level of Attention to detail
- Customer Service mind-set; there will be interactions with customers and members of the public
- Strong and professional written and spoken communication
- Moderate technical / computer & software utilization is required – be familiar with basic Microsoft Office Suite of applications and a quick study on browser-based applications and tools (DocuSign, MLS/Realtor.ca, Avesdo experience is a bonus)
- Punctuality is a must, sales office must be opened on time and it is the admin’s job to ensure the opening.
- Strong learner and a willingness to be coached and expand skills and knowledge
Apply Now!
Send your resume to info@oraclegr.com
Oracle Group Realty is an equal opportunity employer. We encourage all qualified individuals to apply.
Job Type: Part-time
Pay: $17.20-$19.00 per hour
Flexible language requirement:
- French not required
Work Location: In person
Tailor Your Resume for this Job
Share with Friends!
Similar Jobs
Omexom New Zealand
Training Administrator
Posted: 15/04/2025 Closing Date: 02/05/2025 Job Type: Permanent - Full Time Location: Auckland - Al…
Full Time | Albany, New Zealand
Apply 12 hours, 1 minute ago
Wellington Water
Accounts Administrator
Learning and development opportunities. Hybrid working (up to 2 days WFH each week). Based in our P…
Full Time | Lower hutt, New Zealand
Apply 12 hours, 1 minute ago
Emerson
Software Developer - Life Sciences Technology
Job Summary If you are a Software Developer professional looking for an opportunity to grow and hav…
Full Time | Singapore, Singapore
Apply 1 day, 12 hours ago
Emerson
Software Test Engineer - Life Sciences Technology
Job Summary If you are a Software Tester looking for an opportunity to grow, Emerson has a great op…
Full Time | Singapore, Singapore
Apply 1 day, 12 hours ago
New Zealand Government
Workplace Administrator Nelson
Workplace Administrator -Whakatu (Nelson) Site Mo te tunga | About the role Do you want to make a …
Full Time | S, New Zealand
Apply 4 days, 12 hours ago
Doctor Anywhere
[Sg] Senior Assistant, Business Office (General Health Services)
About the team: DA's General Health Services (GHS) business unit oversees our virtual clinic, phys…
Full Time | Hougang, Singapore
Apply 1 week, 3 days ago
Doctor Anywhere
[Sg] Executive, Business Office (General Health Services)
About the team: DA's General Health Services (GHS) business unit oversees our virtual clinic, phys…
Full Time | Hougang, Singapore
Apply 1 week, 3 days ago
Baby Bunting
Store Administration Assistant
Growing business with genuine career opportunities Stock Control Administration Free onsite parking…
Part Time | Albany, New Zealand
Apply 1 week, 4 days ago