Supply Chain & Logistics Coordinator

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About Vitux:

Vitux is redefining how the world experiences dietary supplements. Powered by our proprietary ConCordix® technology, we deliver one of the most advanced nutrient-delivery systems on the market—designed to optimize bioavailability, stability, and consumer experience.

As a global leader headquartered in Norway, we bring over a decade of proven success producing science-backed, high-quality health and wellness products. Our Windsor, Ontario facility marks an exciting expansion of our North American operations.

At this newly established site, you’ll enjoy the hands-on, fast-paced energy of a startup—with the resources, expertise, and stability of an international organization.

We are growing and seeking an experienced and well-rounded Supply Chain and Logistics Coordinator to help us build and continue to grow the organization.

Position Summary:

As a key member of the Canadian team, we are looking for an individual to manage all facets of our cross-functional operations across Supply Chain, Logistics, Quality Control, and Customer Service. This role is responsible for coordinating product and raw material sampling, and providing administrative support for shipments, export documentation and purchasing activities. This position requires strong multi-tasking skills, attention to detail, and the ability to communicate effectively with cross-functional teams, suppliers, and various partners. This opportunity is well suited to a candidate who is comfortable managing a diverse range of responsibilities, understands how to prioritize effectively, and thrives in a dynamic and versatile role.

Key Responsibilities:

Our ideal candidate is a self-motivated, collaborative team player with excellent communication and organizational skills and would be responsible for, but not limited to, the following:

Supply Chain & Procurement Support:

• Support the procurement and release of raw materials and supplies to ensure material availability to support the manufacturing process.
• Support shipment scheduling and logistics coordination for inbound and outbound finished goods, raw materials and packaging components from global sources
• Utilize freight forwarding services to ensure adequate stock levels to support production schedule requirements thereby minimizing the likelihood of production disruptions and equipment downtime.
• Prepare all required shipment documentation to ensure compliance with customs and regulatory authorities
• Coordinate the outbound flow of finished goods from the Windsor site to Customers in Americas and rest of the world.
• Maintain purchasing documentation and update internal systems with order details.
• Communicate with Supply Chain team members to ensure smooth material flow.
• Participate in continuous improvement initiatives and development projects.
• Coordinate the release and scheduling of inbound raw materials and packaging components from global suppliers.
• Manage freight forwarding and logistics to ensure adequate inventory levels are maintained to support production schedules and minimize production disruptions or equipment downtime.

Quality Control Support:

• Support the collection of finished good products, raw material and other samples according to quality procedures.
• Prepare documentation and coordinate shipment of samples to external laboratories for testing in accordance with defined procedure.
• Track testing status and follow up on the status to obtain results in a timely manner.
• Assist the Quality team in organizing documentation related to quality control activities as required.

Customer Service & Export Support:

• Support Customer Service with order processing and shipment coordination.
• Prepare and manage export documentation (commercial invoices, packing lists, declarations and Canadian Food Inspection Agency certificates, etc.).
• Obtain proposals from approved logistics providers and coordinate with logistics providers to ensure timely delivery of finished goods.
• Assist in tracking shipments and resolving delivery or documentation issues.
• Maintain accurate shipment and customer records.

What you bring:

• Strong organizational, analytical, time management and problem-solving skills.
• Attention to detail.
• Great collaboration, communication, and interpersonal skills locally as well as internationally with relevant parties at all levels.
• Strong problem-solving capabilities and a commitment to continuous improvement.
• Ability to think creatively and adapt quickly to resolve unexpected or non-routine issues with a strong sense of urgency.
• Demonstrated ability to follow up effectively and manage multiple tasks simultaneously, supported by strong personal time management and organizational skills.
• Demonstrated ability to work independently in a fast-paced environment where priorities shift frequently, while maintaining organization, accountability, and ownership of assigned functions.

Qualifications:

· Diploma in Business Administration, Supply Chain, Logistics or related field, or equivalent experience.

· 3+ years relevant Supply Chain and Logistics experience.

· Related experience in dietary supplement, food, or pharmaceutical industry is an asset.

· Strong organizational and multi-tasking skills.

· High attention to detail and accuracy in documentation.

· Proficient with ERP systems and Microsoft Office (Outlook, Excel, Word, etc.); experience with Microsoft Business Central is preferred.

· Ability to communicate effectively with cross-functional teams, laboratories, suppliers, and logistics partners.

· Ability to manage multiple priorities and meet deadlines.

· A police clearance is required.

What we offer:

· A dynamic, collaborative startup-like culture supported by a global organization.

· Competitive wages, RRSP match and comprehensive health benefits.

· Opportunities for skills development

· Significant career growth potential as Vitux expands throughout North America

Job Types: Full-time, Permanent

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• RRSP match
• Vision care

Ability to commute/relocate:

• Windsor, ON N8X 4L2: reliably commute or plan to relocate before starting work (required)

Application question(s):

• What is your expected salary for this role?

Education:

• DCS / DEC (required)

Experience:

• Supply Chain & Logistics: 3 years (required)

Work Location: In person