Talent Assistant

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Introduction:
The Opportunity

Love keeping things organised? Enjoy helping people have a great first experience at work?

We’re recruiting for a new Permanent Full-Time team member to support our busy Talent team and help bring great people into meaningful roles across our Diocese. In this role, you’ll be the behind-the-scenes hero of recruitment - managing administration, coordinating pre-employment checks, updating systems, and being a friendly first point of contact for candidates and hiring managers. No two days are the same, and your work will directly support communities across the Hunter and Manning regions.

What you’ll love:

• Variety, teamwork, and purpose
• A supportive, values-driven workplace
• Building positive candidate and employee experiences
• Making a real difference through your attention to detail
• Working within a modern corporate shared service model

What you’ll bring:

• Strong administration and organisational skills
• Great communication and a customer-focused approach
• Respect for confidentiality and compliance
• A desire to learn, improve, and grow

If you’re detail-oriented, people-focused, and want your work to have real meaning, we’d love to hear from you.

Benefits of Working With Us

• Directly contribute to improving the lives of many in the community
• Paid parental leave
• Discounted gym membership through Fitness Passport (T&C’s apply)
• Ongoing training and development opportunities
• A great friendly environment of dedicated and passionate co-workers
• Enjoy up to 10% off at top retailers with our mnBenefits program
• Modern office facilities including onsite café
• Corporate benefits, including EAP, flu shots and more

Description:
POSITION DESCRIPTION

The Talent Assistant plays a key role in delivering high-quality administrative and clerical support to the Talent team. This position is primarily responsible for coordinating and managing administrative tasks related to the recruitment lifecycle, including data entry and maintenance in the Human Resources Information System (HRIS), conducting probity checks, maintaining accurate records and databases, and ensuring the integrity of employee files.

Serving as a key point of contact for hiring managers and candidates, the role assists with enquiries and directs them appropriately. The incumbent is expected to uphold the principles of the Catholic Diocese of Maitland-Newcastle by demonstrating a commitment to the Work Health and Safety guidelines and the organisation’s Code of Conduct at all times.

Skills and Experiences:
EXPERIENCE/CRITERIA

• Demonstrated ability in accurately and proficiently performing a wide range of administration tasks.
• Intermediate experience and ability to work with various databases, Microsoft office programs and excel.
• Experience using a Human Resources Information System (HRIS)
• Demonstrated capacity to organise, prioritise and multitask to meet various deadlines.
• An understanding and the ability to maintain a high level of confidentiality and compliance in a high-volume office environment
• Ability to take ownership of the customer experience, build rapport, understand needs, and deliver effective service from the first point of contact
• Excellent interpersonal and communication skills both written and oral.

QUALIFICATIONS

• Certificate III in Business Administration, Human Resources or equivalent experience in a corporate service environment
• National Criminal History Check

Apply Now

Please provide a current copy of your Resume and a Cover Letter which addresses the criterion points below:

What attracts you to this position, and how do you see it fitting into your long-term career aspirations?
Please outline your experience and any qualifications relevant to this position.

For further information regarding this role, please contact: Mark McGarry – mark.mcgarry@mn.catholic.org.au

Applications close: Sunday March 8th 2026, 11.59pm.

Additional Information

The Diocese of Maitland-Newcastle is committed to safeguarding children and vulnerable persons and preventing those in our care from suffering abuse or neglect. It is committed to implementing and maintaining compliance with the NSW Child Safe Standards and the National Catholic Safeguarding Standards and takes a zero-tolerance approach to abuse of children or vulnerable persons.

All who work in the name of the Diocese must comply with the Diocesan Safeguarding Framework Policy and act in accordance with the Diocese’s Code of Conduct which includes the Diocese’s Safeguarding Commitment Statement. Employees are required to undergo a National Police Check and retain a valid NSW Working with Children Check where necessary, in accordance with legislation.