Technical Services Admin Assistant

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About Us:

Evcone Ireland Ltd. are a fit-out and technical services company specialising in the retail sector.

We are seeking a proactive and detail-oriented Administrator for our Technical Services department. This role is pivotal in supporting day-to-day operations, ensuring smooth administrative processes and excellent client service.

You will handle a variety of tasks including accounts support, invoicing, purchasing, and project-specific administration. If you thrive in a fast-paced environment and enjoy working collaboratively, this is the role for you.

Key Responsibilities:

• Highlight urgent maintenance issues to contract managers.
• Upload PPM and reactive service reports for review by contract managers.
• Enter subcontractor PPM and reactive service reports on IT System review for completion or follow up.
• Ensure all work orders are accurately documented and uploaded to management system.
• Input data to client portal and manage approval process.
• Upload statutory PPM service reports to client system.
• Act as first point of contact for helpdesk calls, interact with client helpdesk staff and management.
• Arrange work permits and security.
• Prepare and issue weekly client invoices and monitor payments.
• Maintain accurate financial records using Sage or similar accounting software.
• Upload quotations to client portals and manage purchase orders.
• Act as the first point of contact for helpdesk calls and liaise with client teams.
• Assist with monthly accruals, timesheets, and expense management.
• Coordinate travel arrangements, appointments, and departmental diary.
• Maintain up-to-date filing systems and contribute to process improvements.
• Support ad-hoc administrative requests and general enquiries. .

Requirements:

• Previous experience in a similar administrative role.
• Proficiency in Sage or equivalent accounting software.
• Strong communication skills – assertive yet diplomatic.
• Ability to work independently and take ownership of tasks.
• Excellent organisational and time management skills.
• Strong IT skills and willingness to learn new systems.
• Fluent English speaker.

Education:

• Leaving Certificate (preferred)

Experience:

• Microsoft Office: 1 year (required)
• Administration: 1 year (required)

What We Offer:

• Competitive salary and benefits package.
• Be part of a collaborative and supportive team.
• Opportunity to develop your skills in a growing technical services environment.
• Working Hours: Monday to Thursday 8:30am - 5:00pm, Friday 8:30am to 4:00pm

Job Type: Full-time

Pay: €32,000.00-€35,000.00 per year

Application question(s):

• Do you require a work permit to work in the EU?

Education:

• Leaving Certificate (required)

Work authorisation:

• Ireland (required)

Work Location: In person