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Temporary Executive (Secretariat Administration & Operations)
Posted on Feb. 28, 2025
- Lower Kent Ridge Road, Singapore
- 0 - 0 USD (yearly)
- Temporary
Posting Start Date: 28/02/2025
Job Description:
Job Description
Primary:
- Secretary to HoD, providing full administrative and secretariat support to HoD.
- Administrator for Faculty staff Annual Reviews, managing matters pertaining to (Appointment, Promotion & Tenure).
- Administrator for Peer Review (online system which is required for faculty re-appointments, P&T and MTAR). Work with HoD to nominate Department Evaluation Committee (DEC).
- Administer the Department general email account (ECE Dept Secretary), disseminate emails to all staffs, filter/redirect important emails to the relevant staff.
- Administrator for Campus Visits (for new recruits).
- Coordinating agenda items/arranging meetings which includes;
- Department’s Management Committee (DMC) meeting
- Department Meeting / Retreat / other ad-hoc Department events
- Department Industry Advisory Boards (IAB) Meetings (with industry personnel)
Secondary:
- Maintain / updating staff movement for all ECE staff
- Maintain / updating email distribution list
- Updating general office organisation chart, dept committees/taskforces, job duties of admin, staff directory in ECE intranet/website, etc.
- Schedule and collate papers for the Dept Faculty Meetings
- Arrange for academic staff room, issuing of room keys, housekeeping of key box list for labs and staff room, coordinate name plate for new staff, etc.
- Create, update and assign mailboxes in the dept mailing room for labs, staff.
- Update liability clearance for Academic (Faculty), Non-Academic staff.
- Exam related matters: Exam question safekeeping, exam script check, etc.
- Facilities Coordinator - to handle any request for new equipment purchases in ECE General Office.
- Other administrative tasks / ad-hoc duties upon request.
Qualifications
- A recognised University degree
- Relevant working experience with significant exposure in a similar capacity, preferably in tertiary institutions
- Possess good time management skills and be proactive in problem-solving
- Independent, meticulous, good interpersonal skills
- Committed, willingness to learn, able to multi-task
- Proficient in Microsoft Office applications
More Information
Location: Kent Ridge Campus
Organization: College of Design and Engineering
Department : Electrical and Computer Engineering
Employee Referral Eligible: No
Job requisition ID : 28039
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