Accounts Payable Specialist

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Whisler Plumbing & Heating, Inc.
Accounts Payable Specialist
Position Summary and Job Description

The Company

Whisler Plumbing & Heating, Inc. (Whisler or the Company) is a privately held provider of mechanical / HVAC construction, maintenance and related services. Headquartered in Massillon, Ohio, the Company is a very successful and innovative employee-owned business (ESOP) with a proven track record of continued growth and in developing an excellent workplace and culture for its Associates.

The Company has a first in class reputation and has been in business for almost a century. This large scale contracting company has accomplished years of sustainable growth in the mechanical contracting industry leading quality, safe, and on time dependable Plumbing & HVAC construction, maintenance and services to Clients throughout the Northeastern and Central Ohio area. This organization is aligned to continue to prosper and grow with a professional management group and approximately 100 of the industry’s premier skilled tradesmen.

Whisler Mission Statement – To be a First in Class provider of premier quality, on time, safe, and high value Mechanical and HVAC construction, maintenance, and service. Honest business with precise delivery methods has built our reputation, and our white glove service keeps that reputation strong in maintaining long term private market repeat clients along with new customer opportunities.

The Opportunity

The Company has an open opportunity to further develop and strengthen its office staff with the addition of a successful Accounts Payable Specialist. We are searching for the right candidate to provide support and resources to our Financial Team by leading the processing of payables along with assisting with service billings.

Location

The position is located at the Company’s main office in Massillon, Ohio.

Reporting Relationships

The Accounts Payable Specialists will report directly to the Controller. The successful candidate will work closely with the Controller and Project Managers to ensure the proper coded job costing and AP entries.

The Successful Candidate

The successful candidate will be hands on, detail oriented and will assist the Controller by assuming responsibilities and successfully executing the routine day to day, week to week and month to month functions of accounts payables.

Education and Experience

A minimum of two years successful and progressive experience is expected. Past employment in the Construction industry is desired but not required. Experience with Foundations Construction Accounting Software would be a big plus.

Personal and Professional Characteristics

The successful Candidate needs to be a self-starter with both an understanding of accounts payable and invoicing functions but also possess good business acumen and the ability to develop effective processes to support the Company and its operations.

- A hands-on detail-oriented professional with the willingness to do what it takes to accomplish goals and tasks.

- Attention to detail and a firm understanding of the importance of getting the numbers right.

- Strong analytical skills with focus on details

- Demonstrated ability to work independently and also exhibit interpersonal skills to collaborate.

- Unquestioned personal integrity and inspire confidence, respect, and trust.

- Be open to coaching and critical developmental feedback.

- Excellent written and oral communication skills

Responsibilities

The Accounts Payable Specialist will have hands on responsibility and oversight for all accounts payable operations of the Company. This includes accountability to insure the data entry for accounts payable and invoices are accurate, consistent and timely.

The Accounts Payable Specialist will review, verify and process vendor invoices for accuracy and proper authorization. Match invoices to purchase orders and resolve discrepancies promptly, enter invoice data into the accounting system for payment processing. Prepare and process electronic payments (ACH) and checks, monitor payment schedules to ensure timely disbursements and avoid late fees, address payment inquiries from vendors. Reconcile vendor statements and resolve outstanding balances or discrepancies, assist in month-end and year-end closing by reconciling accounts payable records, generate and maintain accounts payable aging reports and payment activity summaries. Serve as the primary contact for vendor inquires regarding payments and account status. Maintain organized and accurate records of invoices, payments and correspondence. Ensure compliance with company policies, financial regulations and tax requirements.

Additional responsibilities for the position include but are not limited to:

- Assist HVAC and or Plumbing Service with billing including typing and sending invoices.

- Enter job quotes and job-related transaction in Foundation Accounting and Job Cost System

- All other responsibilities as determined.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Employee stock purchase plan
• Health insurance
• Paid time off

Ability to Commute:

• Massillon, OH 44646 (Required)

Ability to Relocate:

• Massillon, OH 44646: Relocate before starting work (Required)

Work Location: In person