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Accounts Payable Specialist

Posted on Feb. 10, 2025

Auckland City, New Zealand
No Salary information.

Full Time

Accounts Payable Specialist job opportunity

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Your role

What you'll be doing

What We Need

Corpay is currently on the lookout for a dynamic and highly organised person to join our team as an Accounts Payable Specialist. This role sits within the Accounting & Finance division of our Ellerslie office. Your focus will be processing Business Fuel Card and Cardlink supplier invoices, managing merchant accounts, payables and queries, and ensuring the prompt and accurate payment of staff’s expenses. You will be a key contributor to maintaining the financial health and integrity of the organisation!

How We Work

As the Accounts Payable Specialist, you will be expected to work in a hybrid office environment. Corpay will set you up for success by providing:

Assigned workspace in Ellerslie office
Company-issued equipment
Formal, hands-on training

Role Responsibilities

Joining a high-performing finance team, you’ll play a key role in ensuring our financial operations run smoothly, helping us deliver exceptional service and keep things on track. You’ll report directly to the Senior Financial Accountant and be responsible for accurately processing invoices, reconciling supplier statements, and collaborating with internal departments and external vendors to ensure efficient financial operations. This role requires strong attention to detail, a proactive approach, and expertise in D365.

As the Accounts Payable Officer, your responsibilities will include:

Invoice Processing: Review, verify, and process invoices from vendors, suppliers, and service providers. Ensure accuracy, correct coding, and adherence to company policies and procedures for our Australian and New Zealand accounts – this includes corporate credit card reconciliations and staff reimbursements.
Payment Management: Prepare payment batches, including electronic funds transfers, and other payment methods. Coordinate with the finance team to ensure timely and accurate payments.
Vendor Relations: Establish and maintain positive relationships with vendors and suppliers. Respond to vendor inquiries, resolve payment discrepancies, and address any issues or concerns. Should we mention the requirement to call suppliers?
Expense Reconciliation: Reconcile vendor statements and other accounts to ensure accurate recording of transactions and resolve any discrepancies or outstanding items. Assist in the completion of month-end close in a timely and accurate manner
Documentation: Maintain organised and up-to-date records of invoices, payments, and related documentation. Ensure compliance with audit standards
Reporting: Generate and analyse accounts payable reports, including aging reports, and creditor related balance sheet reconciliations
Process Improvement: Identify opportunities to streamline and enhance accounts payable processes, contribute to process improvements, and assist in implementing best practices.

Qualifications & Skills

This position requires a detail-oriented and organized individual who can competently work autonomously and manage your own workload. You are computer literate with touch-typing skills and hold a high level of attention to detail. You pride yourself on your accuracy and great time management skills. Having previous work experience in payments or banking in an office setting is a plus.

To be considered for this role, you must have the following skills and experience:

At least 2 years of experience in AP, finance administration and support across multiple business entities (NZ and AU)
Proficient computer skills, ideally Microsoft Dynamics 365 Finance & Operations
Strong analytical mindset with high accuracy in financial transactions.
Confident communicator with a collaborative, team-focused approach.
Organised, deadline-driven, and able to work effectively in a fast-paced environment.

Our Company & Purpose

Corpay is a global leader in business payments, laser focused on developing smarter ways for businesses to pay their expenses. Since 2000, Corpay has developed innovative digital solutions that help businesses better track, manage, and pay their expenses. Today, Corpay is an S&P 500 company with hundreds of thousands of customers using our products in over 200 countries. Companies of all sizes, industries and geographies rely on our product portfolio to manage spending more quickly, efficiently and securely than ever before.

We embrace a culture grounded in five key values: integrity, collaboration, innovation, execution and people. These values offer you the opportunity to ‘thrive & grow’ through career development, volunteer, community, and wellness initiatives. This allows you to create a balance between professional goals and personal achievement.

Corpay is also committed to building and nurturing a culture of diversity, inclusion, equality, and belonging by:

Welcoming people of different backgrounds, cultures, ethnicities, genders, and sexual orientations;
Empowering our people to share their experiences and ideas through open forums and individual conversations; and
Valuing each person’s unique perspectives and individual contributions.

Embracing diversity enables our people to “make the difference” as Corpay and its more than 8,000 employees continue to shape the future of global payments.

Equal Opportunity/Affirmative Action Employer

Corpay is an Equal Opportunity Employer. Corpay provides equal employment opportunities to all employees and applicants without regard to race, color, gender (including pregnancy), religion, national origin, ancestry, disability, age, sexual orientation, gender identity or expression, marital status, language, ancestry, genetic information, veteran and/or military status or any other group status protected by federal or local law. If you require reasonable accommodation for the application and/or interview process, please notify a representative of the Human Resources Department.

About Corpay

Corpay is a global technology organisation that is leading the future of commercial payments with a culture of innovation that drives us to constantly create new and better ways to pay. Our specialized payment solutions help businesses control, simplify, and secure payment for fuel, general payables, toll and lodging expenses. Millions of people in over 80 countries around the world use our solutions for their payments.

All offers of employment made by Corpay (and its subsidiary companies) are subject to the successful completion of satisfactory pre-employment vetting by an independent supplier (Experian). This is in accordance with Corpay's Resourcing Policy and include employment referencing, identity, adverse financial, criminal and sanctions list checks. We do this to meet our legal and regulatory requirements.

Corpay is dedicated to encouraging a supportive and inclusive culture among our employees. It is within our best interest to promote diversity and eliminate discrimination in the workplace. We seek to ensure that all employees and job applicants are given equal opportunities.

Notice to Agency and Search Firm Representatives: Corpay will not accept unsolicited CV's from agencies and/or search firms for this job posting. Resumes submitted to any Corpay employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Corpay. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.

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