Accounts Payable Specialist

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Schedule:

Shift – approximately 8 hours per day between the hours of 8:00 a.m. to 4:30 p.m. with a 30-minute lunch break unless arrangements have been agreed to by the employer and the employee; 5 days/week. Usually 40 hours/week. This role will be required to come into the office periodically to deliver checks for pick up by landlords. May also be required to attend meetings in person as needed.

JOB SUMMARY:

The Grant-Based Accounts Payable Specialist is responsible for processing and maintaining accurate accounts payable records for a housing-focused nonprofit organization. This role requires strong attention to detail, a clear understanding of grant compliance requirements, and the ability to ensure that all invoices and payments are properly coded, documented, and aligned with federal, state, and private grant guidelines. The Accounts Payable Specialist supports the financial stewardship of the organization by ensuring vendors are paid timely, expenses are properly allocated, and grant reporting requirements are met.

Key Responsibilities:

Accounts Payable Processing

• Review and process vendor invoices in accordance with organizational policies and grant requirements.
• Ensure all disbursements are supported by appropriate documentation and approvals.
• Maintain AP files, including electronic and paper records, for audit and grant compliance.
• Process weekly check runs, ACH payments, and wire transfers as needed.

Financial Support & Reporting

• Work closely with program managers to track spending and ensure compliance with grant budgets.
• Assist the finance team with month-end and year-end close processes.
• Prepare AP and grant-related reports as requested.
• Support external audits, monitoring visits, and internal reviews by providing documentation and explanations.

Other Duties

• Maintain positive relationships with vendors, staff, and program managers.
• Recommend process improvements for efficiency and compliance.
• Perform other accounting or finance tasks as assigned.

REQUIRED EDUCATION AND EXPERIENCE:

• Associate or bachelor’s degree in accounting, Finance, or related field preferred; or equivalent experience.
• 2+ years of related experience or a commensurate combination of education and experience.
• Familiarity with grant compliance requirements (federal, state, local, or private funding).
• Experience with accounting software – Sage Intacct and Bill.com
• The position requires good clerical and administrative skills with emphasis on verbal and written communication skills (in English), good common sense; positive attitude; willingness to take initiative; and ability to maintain confidentiality.
• Ability to work independently, accurately, and quickly under company deadlines.
• Ability to operate computer hardware and to work with software applications.
• Communication skills – ability to express ideas clearly and concisely, in writing and verbally.
• Interpersonal skills – cooperative, courteous, flexible, and good natured.
• Effective work skills – conscientious, persistent, resourceful, productive, and active.
• Must have the ability to exercise considerable judgment and discretion in establishing and maintaining good working relationships and deal with employees in an efficient and professional manner.
• Must have excellent customer service skills.
• Must have attention to detail and accuracy.
• Ability to prioritize and balance multiple tasks and commitment to meeting and exceeding deadlines and goals. • Must hold a valid driver’s license, insurance, and reliable transportation.

LOCATION:

This position is 100% remote. This position will require you to come to the corporate office to deliver checks located in Edgewater, Colorado (metro Denver).

MENTAL DEMANDS:

• Most of the duties are varied and regularly require analysis, comprehension, or limited judgment and discretion. Some of the duties may not conform to standard practices requiring the use of the analysis and interpretation to resolve problems.
• Requires the use of mathematical skills occasionally or about 1/3 of the time.
• Requires continuous concentration, alertness, and attention to detail.
• Requires an intermediate level of reading and writing.

PHYSICAL DEMAND CLASSIFICATION: LIGHT (Occasionally lifts up to 25 pounds)

PHYSICAL AND COMMUNICATION DEMANDS:

• Constant (67-100%): Forward reaching, grasping, handling, fingering, vision, hearing, sight with color perception, writing or composing in the English language, reading.
• Frequent (34-66%): Sitting, talking to coworkers, talking on the phone, responding to written/verbal requests from coworkers, responding to written/verbal requests, receiving verbal instructions, receiving written instructions.
• Occasional (1-33%): Standing, walking, stair climbing, bending, squatting, kneeling, stooping, crouching, climbing, twisting, side bending, over-head reach, talking to customers, written communication to customers.

DESCRIPTION OF TASKS:

• Pushing/Pulling: Occasional pushing/pulling is required when the employee is using hand truck to move files or office supplies. Force pounds were estimated to be up to 25 lbs.
• Lifting/Carrying: Occasional lifting/carrying is required when the employee is moving files, boxes, and office supplies. Force pounds were estimated to be up to 25 lbs.
• Sitting: The employee sits constantly at a workstation or desk.
• Standing/Walking: Alternate standing and walking is performed occasionally when employee is walking to make copies at the copying machine, faxing documents, or going to assist others in the company.
• Climbing: Climbing is performed when the employee needs to climb onto a step stool to reach items on shelves.
• Bending/Stooping/Crouching: Forward torso bending, stooping, and crouching may be preference of the worker when reaching or material handling at lowered work surfaces, and/or reaching for items on the lower shelves.
• Squatting/Kneeling: These techniques can be used by the employee when performing lifting, carrying, or with position tolerance tasks. Squatting/kneeling can be applied up to 1/3 of the workday.

This position has regular verbal and written contact with administrative personnel, middle, and senior management. The nature of these communications range from a routine exchange of information to a process of securing information and/or responding to inquiries where explanation and discussion may be required using judgment.

EQUIPMENT, MACHINES, TOOLS USED:

Computer, computer software, scanner, printer, telephone, copier, facsimile machine, calculator, postage machine, paper cutter, and hand truck. May use other equipment as required for the position.

DESCRIPTION OF WORK ENVIRONMENT:

Environmental Exposure: Inside: 100% Temperature: Air-conditioned room

Work is performed primarily indoors unless the employee is required to go out of the office on errands. Employee will be in contact with chemicals (i.e., toner for copier and facsimile machines), and materials (i.e., paper) normally found at offices. Employee will also be exposed to minimal noise and vibration.

Vision and Hearing:

Must be able to clearly see the computer monitor with or without corrected vision. Must be able to judge or distinguish distance and space relationships.

Must be able to hear within a normal range with or without a hearing device.

BENEFITS:

403B with 3% match, Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Paid time off including vacation, sick and personal leave; plus, paid holidays; and a solid working environment!

Job Type: Full-time

Pay: $24.00 - $26.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Work Location: Remote