Administrative Assistant

Position Overview

Reporting to the applicable Senior Management Member, the Administrative Assistant provides administrative and secretarial support services to designated senior executive and/or medical staff at the Centre. The Administrative Assistant may provide assistance to and relief for the Executive Assistant as delegated, including work related to, or attendance at, executive and/or Board meetings.

Experience

• Previous experience working in a healthcare environment preferred.
• 3 or more years of directly related administrative assistant/secretarial experience of which at least 1 year was at a senior level.

Education (Degree/Diploma/Certificate)

• Successful completion of Grade 12, Manitoba Standards.
• Successful completion of formal training in applied office skills is required or a combination of related education and related experience.
• Successful completion of Medical terminology course/program.

Qualifications and Skills

• Proficiency in use of the Microsoft Office Suite of applications including Word, PowerPoint, and Excel.
• Proficiency in Microsoft “Access” is an asset.
• Proficiency in Microsoft Outlook and use of the internet.
• Knowledge and application of Personal Health Information Act (PHIA), Workplace Hazardous Material Information System (WHMIS) and Principles of Routine Practices for infection prevention and control.
• Knowledge of roles and responsibilities of members of the healthcare team.
• Knowledge of client booking processes is an asset.
• Excellent knowledge and use of English grammar, spelling and punctuation.
• Knowledge of relevant Workplace Safety and Health responsibilities.
• Knowledge of methods, techniques and procedures used in the planning, development and delivery of administrative services.
• Proficiency in medical terminology.
• Keyboarding skills with an accuracy of 75 wpm.
• Ability to learn and apply pertinent office software systems and use systems and equipment typical of an office environment.
• Ability to independently complete detailed administrative services.
• A high-degree of organizational skills with the ability to appropriately prioritize the workload.
• Ability to establish and maintain an efficient office filing system.
• Ability to understand and follow directions accurately and with minimal supervision.
• Ability to compose basic administrative correspondence for staff at the executive or Board level.
• Ability to support committee functions such as preparation of agendas, scheduling meetings, taking notes/minutes, etc.
• Ability to exercise a high-degree of integrity and discretion at all times.
• Ability to establish and maintain trust and effective interpersonal relationships.
• Demonstrates a high-degree of accuracy in the work performed.
• Ability to select appropriate communication methods pertinent to the situation.
• Ability to maintain confidentiality.
• Ability to work safely without injury to self, to patients/residents, or to other staff.
• Ability to establish and maintain positive interpersonal relationships.