Administrative Assistant

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Job Title: Administrative Assistant

Location: Edmonton, AB (In-Person Position)

Company Overview:

FERO is a dynamic and collaborative organization committed to delivering exceptional service and operational excellence. We are looking for a highly organized and proactive Administrative Assistant to join our growing team in Edmonton. This role is integral to maintaining smooth office operations and supporting a range of administrative, HR, and coordination responsibilities.

Key Responsibilities:

• Answer and route phone calls in a professional and courteous manner
• Greet and assist visitors and clients in person
• Maintain physical and/or virtual office and shop supplies, including stationery and inventory requirements
• Handle incoming and outgoing mail, shipping, and courier services
• Perform general clerical duties, including filing, scanning, and data entry
• Take accurate and detailed meeting minutes
• Provide HR support — posting job ads, reviewing resumes, preparing letters of employment, and maintaining HR documentation
• Oversee building maintenance, including scheduling repairs and services
• Coordinate webinars — scheduling, organizing materials and samples, arranging lunches, managing post-event procedures, and assisting with New York in-person meetings
• Communicate with vendors, establish new accounts, and maintain vendor relationships
• Manage sample and textbook inquiries
• Maintain and update marketing contact lists
• Support marketing initiatives and follow up on leads
• Assist with a variety of administrative and special projects assigned by Management
• Coordinate rental tenant repairs, maintenance, and lease renewals

Qualifications:

• Minimum 2 years of experience in an administrative or office support role
• Strong organizational and multitasking skills with excellent attention to detail
• Exceptional communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and virtual meeting platforms (Teams, Zoom etc.)
• Ability to handle confidential information with discretion and professionalism
• A positive attitude, adaptability, and a proactive approach to problem-solving

What We Offer:

• Competitive compensation package
• Health and dental plan
• Group Contribution Plain
• A supportive, team-oriented work environment
• Opportunities for professional growth and development

Work Environment:

This is a full-time, in-person position based in our Edmonton office.

How to Apply:

Interested candidates are encouraged to submit their resume and a brief cover letter highlighting relevant experience and qualifications through Indeed.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• Dental care
• Extended health care
• On-site parking
• RRSP match

Work Location: In person