Administrative Assistant

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Job Overview
Marler Integrity is seeking a detail-oriented and proactive Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office and providing exceptional support to both staff and clients. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a solid understanding of office procedures, particularly in a medical office environment.

Duties

• Coordinates business communications in a professional manner by directing phone calls, responding to inquiries, and managing meeting schedules.
• Creates and manages recordkeeping systems.
• Operates office equipment such as , photocopiers, voice mail messaging systems, and scanning equipment.
• Arranges repairs and alerts management of maintenance needs.
• Encourages development of administrative staff by providing learning opportunities.
• Inventories office supplies and places orders as necessary to maintain inventory levels.
• Maintains cleanliness of communal spaces.
• Provides clerical support to multiple divisions within the company when needed.
• Assists in planning and scheduling of staff events.
• Completes mail/bank/errands various times a week as needed.
• Additional tasks as necessary

Skills

• Proficiency in using phone systems and managing front desk responsibilities.
• Exceptional proofreading skills to ensure high-quality documentation.
• Competency in computer systems, including Microsoft Office Suite or similar software.
• Excellent phone etiquette with the ability to communicate clearly and effectively.
• Strong typing skills with attention to detail for data entry tasks.
• Ability to multitask in a fast-paced environment while maintaining organization.
• Valid Driver's License with a clean driving record
• Bonable

Job Type: Full-time

Pay: $26.00-$27.00 per hour

Expected hours: 40 per week

Benefits:

• Company events
• Dental care
• Employee assistance program
• Extended health care
• On-site parking
• Paid time off
• Vision care

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Work Location: In person

Application deadline: 2025-01-20
Expected start date: 2025-02-03