Find Your Next Job
Administrative Assistant
Posted on June 27, 2025
- Dublin 1, Ireland
- 0 - 0 USD (yearly)
- Full Time
Tailor Your Resume for this Job
We are looking for a proactive and detail-oriented Administrative Assistant to join our Property Management and Process Improvement team. This role will support multiple areas of the business, assisting with administrative tasks across property operations, landlord coordination, utility setups, inspections, and customer support. The ideal candidate will enjoy working in a dynamic environment, collaborating with various teams and helping ensure smooth day-to-day operations.
Key Responsibilities
This is a support role, providing assistance to the teams and individuals responsible for each area below.
Landlord Requests & Maintenance Coordination
- Assist in drafting and validating service and purchase requests.
- Help ensure requests follow documentation standards and include necessary media (photos/videos).
- Support in tracking request status and communicating with relevant teams.
- Coordinate access to properties for maintenance or inspection.
Email Management & Process Support
- Monitor shared inboxes and assist in responding to emails related to inspections, property access, and service needs.
- Help schedule inspections and ensure access logistics are in place.
- Redirect specific communications to internal departments, such as the CX team.
Property & Utilities Support
- Assist in updating property data and control spreadsheets.
- Support with utility setups and follow-ups (bins, energy, gas).
- Help resolve internal tickets and liaise with suppliers when necessary.
- Assist customers with utility-related issues and app registration.
Furniture & Appliance Requests
- Help analyze requests and schedule inspections for item condition checks.
- Assist in opening purchase requests as needed.
Data & Quality Monitoring
- Support the analysis of property conditions using internal tools and inspection data.
- Help identify areas for service improvement and support ongoing projects.
Requirements
Essential:
- Experience in an administrative or operations support role (property or customer service is a plus).
- Strong organizational and multitasking skills.
- Excellent communication in English (spoken and written).
- High attention to detail and process compliance.
- Comfortable using Excel and platforms such as Pipefy, Fixflo, Hive, and Freshdesk.
- Ability to work independently and as part of a team.
Tailor Your Resume for this Job
Share with Friends!
Similar Jobs
My Smile Dentistry On Queen
Front Desk Receptionist
Job DescriptionSmileDesign Dental Care is looking to hire a dental receptionist. We have 5 location…
Full Time | Stoney creek, Canada
Apply 1 day, 22 hours ago
MNH
Assistant De Direction Rh Et Services Généraux H/F Cdi
Groupe Profession Santé est le leader français des médias et services dé…
Part Time | Malakoff, France
Apply 2 days, 22 hours ago
Finance Assistant
Job OverviewWe are seeking a detail-oriented and organized Finance Assistant to support our financi…
Full Time | Kitchener, Canada
Apply 2 days, 22 hours ago
Thunder Bay Regional Health Sciences Centre
Admin. Asst. 2-Ft-Quality & Risk Mngt.
Ref# 25NON094 1 ‑ Full Time ‑ Administrative Assistant Quality and Risk Management Why…
Full Time | Thunder bay, Canada
Apply 2 days, 22 hours ago
ADIL BUSINESS SYSTEMS INC
Administrative Assistant/Receptionist
Job Description:The Licensing Aide II serves as the first point of contact for visitors and applica…
Contract | Warwick, United States of America
Apply 3 days ago
Kendall County Health Department
Support Services Purchasing Specialist
Employment OpportunitySupport Services purchasing specialistFull-time Non-Exempt Responsibilities:P…
Full Time | Yorkville, United States of America
Apply 3 days ago
King Communications
Retail Sales Assistant Vodafone
Elevate Your Career – Join Our Growing Team at Vodafone Drogheda!Location: DroghedaPosition: …
Full Time | Drogheda, Ireland
Apply 3 days, 22 hours ago
Administrative Support Assistant (Cys) (Developmental) Nf-02/03
Summary This position is located at the Outreach Services Ansbach, Germany. Morale Welfare and Rec…
Part Time | Ansbach, Germany
Apply 3 days, 22 hours ago