Administrative Assistant & Receptionist

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Who are we:

The Bartlett Group is a full-service industrial contractor specializing in maintenance, turnarounds, materials management, capital mechanical projects, refractory, & the production of scaffolding materials.

Job Summary:
This position is located at our head office in Strathcona County, AB. We are a busy, 5 entity corporation and as we continue to expand, we’re looking for a seasoned Administrative Assistant who is not only a highly organized professional, but also values a workplace where your contributions are truly recognized and supported. If you're ready to take your administrative expertise to the next level and be part of a company that truly values you, we want to hear from you.

Career Opportunity:

We are currently seeking an organized and detail-oriented Administrative Assistant to support our fast-paced operations team at our head office in Strathcona County (in person, 40 hours per week - no hybrid work available). This role will play a critical part in maintaining the efficiency and accuracy of day-to-day operations for our senior management team. The ideal candidate will bring strong administrative skills, the ability to prioritize, be highly fluent in all aspects of Microsoft Office, and a strong sense of commitment to safety and teamwork. After a 3-month probation period & review we offer full benefits, including, but not limited to dental care, extended health care, life insurance, short term disability & an employee assistance program.

Do you want a “home every night” career in your own backyard? If so, join us and play a crucial role in building something great!

Key Responsibilities:

• Greet visitors and manage front desk operations with professional phone etiquette.
• Answer multi-line phone systems and direct calls appropriately.
• Perform data entry tasks accurately using Microsoft Office.
• Assist senior management by completing various different admin tasks on a daily basis.
• Maintain filing systems, both electronic and paper-based, ensuring easy retrieval of documents.
• Provide customer support as needed via phone, email, or in person.
• Proofread documents for accuracy and clarity before distribution.
• Handle administrative tasks such as copying, scanning, and organizing office supplies.

Qualifications:

• Minimum 5 years administrative experience preferred, preferable in industrial construction.
• Proficient in Microsoft Office (Excel, Word, Outlook & Teams).
• Strong organizational skills with attention to detail and accuracy.
• Excellent written and verbal communication skills with professional phone etiquette.
• Proven ability to handle confidential information discreetly.
• Ability to thrive in a fast-paced, deadline-driven environment.
• Team player, willing to continuously and proactively collaborate, share and seek information and guidance.
• Strong interpersonal, analytical and facilitation skills; ability to communicate technical information and articulate the plan to non-technical staff, technical staff and management.
• Ability to manage multiple jobs and changing priorities, with a strong coaching ability.
• Ability to work to and meet deadlines and schedules and manage multiple task assignments in a matrix organization.

Pay: $25.00-$28.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• RRSP match

Application question(s):

• Have you taken any courses in how to navigate Microsoft Office?

If so, when & what for?
Failure to answer this question may affect your application.

• Can you confidently create pivot tables & rearrange data (in excel), create power point presentations, edit & change word documents & feel confident enough to use Microsoft Teams & Outlook to their full potential?

Failure to answer this question may affect your application.

Experience:

• Administrative/Receptionist: 5 years (required)

Work Location: In person