Administrative Assistant - Residential Construction

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We are seeking a highly organized and detail-oriented Administrative Assistant to support our construction team. The ideal candidate will have experience in administrative roles within the residential construction industry and be capable of handling a fast-paced, dynamic work environment. You’ll assist in document management, scheduling, communication, and day-to-day office operations that keep our projects running smoothly.

Key Responsibilities:

• Support management with administrative tasks
• Schedule meetings, coordinate calendars, and manage tracking schedules
• Answer phones, emails, and direct communications to the appropriate departments
• Maintain supply inventory and order materials as needed
• Billing support tohelp the billing department running smoothly, create financial statements, assist with processing invoice packages.
• Assist in processing timesheets, updating contract binders and credit card reports
• Input and update project data in construction management software (e.g., Procore)
• Track Ministry of Ontario compliance documents for all sites.
• Update schedules, order materials, award contracts for Director
• Communicate professionally with subcontractors, and vendors
• Maintain confidentiality and secure handling of sensitive project and personnel information

Qualifications:

• High school diploma or GED required; associate's or bachelor’s degree preferred
• 2+ years of administrative experience; residential construction industry preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Familiarity with construction software tools is a plus (e.g., Procore, QuickBooks)
• Excellent organizational, communication, and time management skills
• Ability to multitask and prioritize tasks under tight deadlines
• Strong attention to detail and problem-solving abilities

Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

• Dental care
• Extended health care
• On-site parking

Work Location: In person