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Administrator
Posted on Aug. 2, 2025
- Dublin, Ireland
- 0 - 0 USD (yearly)
- Part Time
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This post offers an excellent opportunity for an ambitious candidate to join the team at Turning Point™ Institute
Turning Point™ Institute is Ireland’s leading education and training centre for Integrative Counselling and Psychotherapy.
As our administrator, you’ll play a key role in ensuring the smooth operation of administrative processes across the business. This is a varied role that will suit someone who enjoys managing multiple tasks, supporting internal teams, and maintaining efficient office systems.
Duties include:
Administration
- Handling all phone call and email enquiries
- Overseeing all administrative processes related to TPI activities, ensuring that they run smoothly and efficiently.
- Providing administrative support to the CEO, staff, students and the Board of Directors.
- Ensuring all IT systems including online applications, sales and bookings are maintained and that issues that may arise are resolved efficiently.
- Updating website content, on a regular basis.
- Organising and coordinating all TPI-related events such as interviews, research evenings, online meetings/webinars etc.
- Training new staff members in administrative and operational processes, as required.
- Liaising with accounts, tracking student/course fees, book sales and facilities-related income and expenditure.
- Completing office-related training courses, as required in cybersecurity, website management, GDPR etc.
Data Management
- Collecting, managing and storing all student data relating to applications, interviews, enrolment, registration, course work, evaluations and communications
- Managing and maintaining student, staff and company databases ensuring information is accurate, up-to-date, easily accessible and GDPR compliant.
- Preparing data analysis reports to support effective company planning and decision making.
- Maintaining up-to-date staff records, including holiday and sick leave.
Facilities and Resources Management
- Managing the TPI rooms rental facility including user contracts, the online bookings systema and payments.
- Managing the TPI book shop, both on-site and on-line.
- Acting as the point of contact for service providers to ensure TPI premises are safe, clean and well-maintained, meeting fire regulations and health safety legislation guidelines.
- Tracking income and expenditure, ensuring optimal service and value for money is achieved.
Essential Experience and Skills
- Experience: Previous experience in administrative roles, ideally in an educational setting.
- Excellent ICT Skills: Proficiency in using Microsoft 365, Office (Excel, Word, PowerPoint, Outlook) with the ability to host online meetings/webinars, to create online surveys and forms and to adapt to new technologies.
- Attention to Detail: Accuracy and meticulousness in relation to data entry, management and storage.
- Communication Skills: The ability to communicate in a professional, friendly way with stakeholders, colleagues and the general public.
- Mindset: A proactive, problem-solving, flexible mindset.
Desirable Experience and Skills
- Data Protection: Familiarity with GDPR and data protection best practice.
- Change Management: Experience in transitioning to paperless operation
Job Type: Part-time
Pay: €27,000.00 per year
Expected hours: 30 per week
Benefits:
- Flexitime
- On-site parking
Schedule:
- Monday to Friday
Work Location: In person
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