Bookkeeper / Administrative Assistant

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About the Opportunity

We are GROWING so we are seeking a dependable and detail-oriented Bookkeeper / Office Administrator to manage firm accounting, payroll coordination, vendor relations, and administrative operations. This is a perfect opportunity for a self-directed professional who thrives on accuracy, organization, and working independently in a trusted role.

If you're someone who takes pride in maintaining impeccable records, understands the critical importance of confidentiality in a legal environment, and enjoys being the backbone of smooth operations, we'd love to meet you.

What You'll Do

• Maintain and reconcile firm accounts using QuickBooks on a monthly and quarterly basis, ensuring accuracy and compliance
• Process payroll and coordinate with external payroll providers to ensure timely and accurate employee compensation
• Manage firm insurance renewals including workers' compensation, general liability, and malpractice coverage
• Track and process vendor invoices, payments, and expense reimbursements with precision and timeliness
• Oversee vendor communication and manage general office administration tasks to keep operations running smoothly
• Support firm leadership with administrative projects, recordkeeping, and special initiatives as needed

What You Bring

Required Qualifications

• Minimum 3 years of bookkeeping or office management experience with demonstrated success in maintaining financial records
• Strong proficiency in QuickBooks or equivalent accounting systems
• Excellent organizational and recordkeeping skills with meticulous attention to detail
• Strong communication skills for coordinating with vendors, service providers, and internal team members
• Discretion and professionalism in handling confidential financial and firm information

Preferred Qualifications

• Prior experience in a law firm or professional services environment
• Familiarity with legal practice management systems
• Experience managing insurance renewals and vendor relationships

Compensation & Schedule

Hourly Rate: $30–$36 per hour, depending on experience

Schedule: Part-time, approximately 15–25 hours per week (flexible scheduling available)

Work Environment: Hybrid or remote flexibility with preference for Los Angeles–based candidates

Why This Role?

• Flexibility: Part-time hours with remote/hybrid options that fit your lifestyle
• Autonomy: Work independently with minimal supervision in a trusted, essential role
• Stability: Join a well-established firm with consistent operations and professional environment
• Impact: Be the organizational backbone that keeps the firm running smoothly
• Professional growth: Gain valuable experience in legal practice administration

Ideal Candidate Profile

You're a meticulous professional who:

• Takes pride in accuracy and maintaining pristine financial records
• Thrives working independently with minimal direction
• Understands the importance of confidentiality and discretion
• Enjoys being the reliable person who keeps operations running behind the scenes
• Values flexibility and work-life balance

Job Type: Part-time

Pay: $23.76 - $28.61 per hour

Expected hours: 15 – 25 per week

Work Location: Remote