Commercial Real Estate Team Operations Coordinator

Tailor Your Resume for this Job

Elite Commercial Real Estate Team Seeks High-Performing Administrative Professional

We are looking for an exceptionally sharp, resourceful, and highly organized professional to join our elite commercial real estate and business brokerage team. This role demands resilience, adaptability, and an unwavering commitment to excellence in a dynamic, high-stakes environment.

About the Role:

As the Team Operations Coordinator, you will provide critical support to the Director of Team Operations and our top-performing team. We specialize in complex commercial transactions (both sales and leasing) for all commercial property types. We also offer business intermediary services to sellers and buyers, as well as property asset management services for investment owners’ real estate portfolios. This role is integral to ensuring seamless operations by maintaining strict organization and upholding the highest standards of service to our clients and partners.

Excellence in this position requires extreme attention to detail, strong communication skills, and the ability to anticipate challenges before they arise. You will interact with brokers, clients, lenders, title companies, and vendors while managing essential administrative, marketing, and transaction-related tasks.

Who We’re Looking For:

• A disciplined problem solver who exercises strong judgment, creates structure in ambiguous situations, and maintains poise in a fast-moving, high-influence environment
• Someone perceptive who anticipates the needs of others and acts with foresight and discernment
• A resilient and adaptable professional who responds thoughtfully to shifting priorities, navigates change with composure, and is committed to continuous improvement
• A clear, confident, and proactive communicator who builds credibility with clients and industry professionals, knowing when to escalate, clarify, or independently resolve issues
• Someone with strong self-efficacy and a growth mindset who seeks feedback, takes ownership of outcomes, and follows through reliably without the need for reminders
• A collaborative, coachable, and humble team player who finds energy in supporting others, managing multiple priorities effectively, and enabling team productivity, growth, and long-term success
• A trusted confidant who demonstrates discretion, emotional intelligence, and sound judgment when handling highly confidential information and navigating sensitive situations
• Someone with exceptional attention to detail and strong organizational skills, capable of managing documentation and critical deadlines, ensuring compliance, and maintaining accurate records
• A pragmatic creative who can generate and refine marketing content, adapt messaging for different audiences, and deliver high-quality work within fast-moving timelines
• A quick learner comfortable with financial literacy, accounting principles, research, and data analysis, able to synthesize information accurately and present clearly
• An eager and driven individual committed to ongoing personal and growth through learning, networking, and personal development who seeks opportunities to expand skills, relationships, and perspectives over time

Key Responsibilities:

• Take direction from multiple supervisors and shift priorities when needed
• Collaborate with teammates and assist in the accountability of team goals and standards
• Commit to regular 1:1 meetings and effective delegation throughout the day to ensure seamless operations and team productivity
• Manage high-volume email and phone communication with professionalism
• Maintain meticulous records and organize essential documents
• Track deadlines, manage schedules, and ensure coordination of appointments
• Oversee workflow processes, ensuring team efficiency and productivity
• Serve as a liaison between clients, vendors, and other third parties
• Support in the advising of acquisition, development, repositioning, leasing, management, financing and dispositioning of investment properties
• Support in the analysis, promotion, and transaction facilitation of business sales
• Assist with transaction-related tasks from listing to contract and contract to close, such as the preparation, review, and processing of legal documents related to leasing and sales, as well as the tracking of critical deadlines and compliance procedures
• Conduct lead generation activities and client outreach tasks, such as property showings
• Prepare and input data for client presentations and reports with interpretation and understanding of the valuations and objectives
• Produce and manage marketing materials for property and business listings, ensuring accuracy and consistency with brand standards
• Provide comprehensive administrative support to the team, including running errands
• Actively invests in continued education, industry awareness, and personal development to grow alongside the role
• Handle additional tasks as needed – this job description is not a comprehensive list of activities or expectations and there are other duties and responsibilities required

Qualifications:

• Average or above-average typing speed
• Extremely comfortable with digital technology and computer-based work
• Adept at navigating various websites
• Savvy IT trouble-shooting skills
• Clear and concise email and phone communication
• Familiar with Dropbox or other cloud-based file-sharing platforms
• Proficient in Microsoft Suite (Outlook, Word, PowerPoint, Excel)
• Familiar with Trello or other online task management systems
• Comfortable being delegated to throughout the day
• Adaptable to change and manages time wisely
• Self-motivated and comfortable taking initiative
• Perceptive to the needs of others
• Desire to learn quickly and grow skillset
• Organization and attention to detail
• Strong commitment to customer service and professional communication
• Comfortable working both independently and with teams

Our Commitment to Excellence:

We set the bar high. Our team operates with integrity, intensity, and a relentless drive for results. We take on challenges others shy away from and expect nothing less than excellence from ourselves and each other. We are committed to your growth, providing opportunities for personal and professional development so you can build experience, expand your skills, and thrive alongside our team. We believe in continuous improvement and empowerment. If you are looking for a fast-moving, performance-driven environment where you will be challenged to grow and excel, we want to hear from you.

Only candidates with exceptional attention to detail, a strong work ethic, and a commitment to professionalism should apply.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Preferred)

Ability to Commute:

• Grand Junction, CO 81501 (Required)

Ability to Relocate:

• Grand Junction, CO 81501: Relocate before starting work (Required)

Work Location: In person