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Iowa State University

Contract Administration Coordinator

Posted on Dec. 16, 2024

Ames, United States of America
40949.0 - 51850.0 USD (yearly)

Full Time

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Position Title:

Contract Administration Coordinator

Job Group:

Professional & Scientific

Required Minimum Qualifications:

High school diploma or equivalent and 2 years of related experience

Preferred Qualifications:

Experience with Lucernex or another Construction Project Management software/system type.
Experience processing contract-related documentation.
Experience working in a construction-related office environment.
Experience working in a higher education setting or collaborating on a higher education project.
Demonstrated ability to manage multiple projects simultaneously while maintaining compliance.

Job Description:

Summary
The Real Estate and Capital Planning department seeks a qualified candidate for the Contract Administration Coordinator role. This position coordinates contract administration for publicly bid construction projects from conception to completion. The successful candidate will ensure contracts adhere to Iowa Board of Regents policies and maintain positive, timely communication with both vendors and internal stakeholders. The ideal candidate will have strong organizational and communication skills, attention to detail, and the ability to manage multiple projects simultaneously to maintain compliance and enhance contract performance.

Example of Duties

• Prepare and process project, contract-related documents for publicly bid projects.

• Interact with and maintain close working relationships with project and senior management, external contractors, internal and external customers, and the public.

Conduct meetings, prepare presentation materials, and attend bid events, such as prebid, preconstruction meetings, and others as required.
Conduct review and quality control of documents during the bidding process and as needed.

• Process constructor payments, change requests, and change orders.

• Handle post-construction and closeout processes for publicly bid capital projects.

• Respond to inquiries and resolve issues for all project staff and stakeholders.

• Provide support in gathering project data collection and formulating reports, such as the Targeted Small Business reporting with Procurement and ISD.

• Assist in managing record retention & maintaining procedure manual.

• Provide back-up support for other Contract Administration team members.

Level Guidelines

Career-level position demonstrating proficiency and knowledge of related competencies
Works under direct to general supervision and may receive guidance on more complex assignments
Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature
Applies thorough knowledge to respond to inquiries and requests
Able to resolve most problems and issues and respond to requests without escalation
Provides guidance to students
May provide supervision to one to two other staff or lead a small work team

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.

Appointment Type:

Regular

Number of Months Employed Per Year:

Time Type:

Full time

Pay Grade:

PS806

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:

1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter

If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.

Why Choose ISU?

Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: