Executive Administrative Assistant

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Executive Administration Assistant

Job Summary

We are seeking a detail-oriented and dedicated employee to join our team. The ideal candidate will possess a strong background in office management assisting multiple members of management.

Job Duties

- Support multiple members of management including Vice Presidents, and Controller. For example: assisting with processing accounting documents, customer communication in regard to accounting and miscellaneous information, and maintenance assistance with paperwork and communications.

- Track deadlines, follow up on action items, and ensure timely execution.

- Support special projects and initiatives directed by the management team.

- Maintain confidentiality while handling sensitive information.

- Oversee the routine office functions including supply management and facilities support.

- Maintain organized filing systems for records.

- Facilitate meetings when needed.

- Anticipate needs, solve problems, and continuously improve workflow for the operation.

- Update company website and social media sites.

- Update PartBase to show availability on parts for sale.

Qualifications

- 3+ years of executive administration experience.

- Ability to work independently as well as part of a team.

- Excellent attention to detail and problem – solving skills.

- Proficiency in Microsoft Office Suite.

- Supports our organization with a professional and positive approach.

- Knowledge in Microsoft Dynamics CRM a plus. Or the willingness and ability to learn and take on the project.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour depending on experience.

Befits:

PTO

Holiday Pay

Sick Pay

Flexible schedule (Option for 4 days a week with 10-hour workdays)

Ability to Commute:

- Phoenix, AZ 85027 (Required)

Work Location: In person

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Ability to Commute:

• Phoenix, AZ 85027 (Required)

Ability to Relocate:

• Phoenix, AZ 85027: Relocate before starting work (Required)

Work Location: In person