Executive Assistant

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In partnership with our client, a leading health insurance company, Sedwick Ireland are seeking an Executive Assistant.

Job Title: Executive Assistant, Medical Provider Affairs

Location: Dublin South - Hybrid, 2 days onsite

Position Overview:

We are looking for a highly organised, proactive, and adaptable individual to join our team as Executive Assistant, Medical Provider Affairs. This key role supports the effective administration and coordination of provider contracts, system updates, and communication with medical consultants, playing an important part in the day-to-day operations of our growing health insurance business. For the right candidate, this role also offers a unique opportunity to gain hands-on experience in contract negotiations with medical providers—and the potential to take a leading role in those discussions over time.

Key Responsibilities

Administrative Support:

• Support the preparation, execution, and management of medical consultant and medical provider contracts.
• Maintain accurate provider data in internal systems and ensure all updates are logged promptly.
• Draft, review, and manage correspondence with medical consultants, hospitals, and other medical providers.
• Assist in organising meetings, briefings, and follow-ups related to provider relations and contract reviews.
• Collaborate with internal teams to ensure the effective delivery of all aspects of our business processes.
• Coordinate with other departments (e.g., Claims, Customer Service, Compliance, Finance, Marketing) to ensure the we deliver a highly responsive, effective management of day to day provider interactions.
• Assist in the preparation of internal reports and updates on claims processing, operational efficiency, and customer service

System & Data Management

• Track and update provider status, terms, and contractual data in relevant platforms.
• Run reports and support internal audits to ensure compliance and data accuracy.
• Flag discrepancies or contract performance issues for escalation

Stakeholder Communication:

• Act as a primary point of contact for day-to-day queries from consultants and providers.
• Support provider engagement efforts through clear, consistent communications.

Contract Development & Negotiation (Development Opportunity):

• Assist in preparing negotiation materials, analytics, and benchmarking for contract discussions.
• Participate in meetings with providers and gather feedback for future engagement strategies.

For the right candidate, there is a development path to independently lead contract negotiations with providers.

Key Requirements:

• Education & Qualifications:
• A third-level qualification in business, administration, healthcare, or a related field is desirable but not essential.

Experience:

• At least 1-2 years of experience in an administrative or operational role, preferably in the healthcare, insurance, or financial services sectors.

Skills & Competencies:

• High attention to detail and ability to manage confidential information.
• Interest or experience in contract negotiation or vendor management.
• Strong interpersonal skills and confidence in engaging with senior stakeholders.
• Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously and meet deadlines.
• Excellent written and verbal communication skills, with a customer-focused approach.
• High level of attention to detail and accuracy in all tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong Excel skills
• Ability to work well both independently and as part of a team.

Personal Attributes:

• A proactive and self-motivated individual with a positive and professional attitude.
• Ability to maintain confidentiality and handle sensitive customer information with discretion.
• Strong problem-solving abilities and an aptitude for finding solutions in a fast-paced environment.

Job Type: Full-time

Benefits:

• Company pension
• Work from home

Application question(s):

• What are your salary expectations?
• Do you have at least 1-2 years of experience in an administrative or operational role?
• Do you have strong Excel skills?

Work Location: In person